HR Coordinator

Socket.dev; Pawtucket (RI); On-site; USD 45,000 - 60,000; Full time

Job summary

Vicente’s Supermarket is seeking an HR Coordinator to serve as a central point of support for HR operations across recruitment, onboarding, and HRIS data management. You will work with store managers to support hiring needs and maintain accurate records.

You will own the online application system, coordinate end-to-end recruitment, lead onboarding for new hires, and ensure compliance in HR documentation. This role also covers payroll processing, reporting, and benefits enrollment coordination

Qualifications

• 1–3 years of HR, administrative, or recruiting support experience.
• Experience scheduling interviews and coordinating recruitment processes.
• Experience with onboarding/new hire integration routines.
• Strong organizational skills and attention to detail for documents and deadlines.
• Good communication with candidates, hiring managers, and HR team.
• Proficiency with Office tools (Excel, Word, PowerPoint) and HRIS/ATS familiarity.
• Ability to manage multiple schedules and priorities and prepare HR reports.

Responsibilities

• Enter and update department schedules in the HRIS system with store managers.
• Partner with managers on store-level hiring needs and recruitment processes.
• Own and maintain the online application system — uptime, upgrades, and avoiding lost applications.
• Coordinate end-to-end recruitment: job postings, resume screening, interviews, candidate communication.
• Lead onboarding for new employees and enrollments.
• Keep HR documentation organized, accurate, and compliant.
• Prepare HR reports and metrics such as turnover, headcount, and time-to-hire.
• Process weekly payroll, correct timesheet errors, manage PTO time, and handle terminations.
• Distribute payroll reports and track weekly labor budgets for leadership review.
• Maintain Paycor records, processing terminations and new hires, and ensure proper cost centers.
• Coordinate unemployment claims and workers’ compensation incident reporting.
• Maintain mappings and updates with department leads twice monthly.

Job description

Position: HR Coordinator

Reports To: Senior HR Generalist Location: New Bedford, Ma & Pawtucket, RI

About the Role

We are looking for an HR Coordinator to serve as a central point of support for Human Resources operations, ensuring efficient processes across recruitment, onboarding, entering and maintaining data in the HRIS system, and support for employees and managers.

Key Responsibilities

• Work directly with store managers to enter and update department schedules in the HRIS system.
• Partner with store managers and department directors on their store-level hiring needs.
• Own and maintain the company’s online application system — uptime, payment/upgrades, and preventing lost applications.
• Coordinate the end-to-end recruitment and selection process (job postings, resume screening, interview scheduling, candidate communication).
• Lead the onboarding process for new employees.
• Ensure HR documentation is organized, accurate, and compliant.
• Prepare HR reports and metrics (turnover, headcount, time-to-hire, etc.)

Payroll & Scheduling

• Process weekly payroll: review and correct timesheet errors, manage retroactive payments and termination coordination, and register PTO/EST time.
• Generate and distribute weekly payroll and exception reports to the Store Director and Assistant Store Director.
• Complete weekly labor budget tracking (worked and scheduled hours) for SD approval and upload to SharePoint.

Recruiting & Onboarding

• Filter and screen candidates against store staffing needs; schedule first interviews and coordinate onboarding calls and enrollment packets.
• Update HRIS for new hire onboarding and departing employees.
• Facilitate onboarding process (welcome video, classroom time, paperwork, and store tour).
• Support the Vicente’s Training Program — Jumpstart meetings, insurance enrollment, and IGA training platform tracking.

Employee Relations & Compliance

• Support daily huddles with team leads if needed to communicate key priorities.
• Maintain Paycor records: terminate departed employees, update cost centers, and add new hires.
• Support SD/ASD with termination conversations, exit interviews, and related documentation.
• Manage unemployment claims.
• Review and process ACH transactions in Paycor, correcting as needed.
• Coordinate workers’ compensation incident reporting, including documentation and insurance case management.
• Maintain and update Mapping documentation twice monthly in partnership with department leads and managers.

Requirements

• 1–3 years of experience in HR, administrative, or recruiting support roles.
• Prior experience scheduling interviews and coordinating recruitment processes.
• Experience with onboarding/new hire integration routines.
• Strong organizational skills and attention to detail for managing documentation and deadlines.
• Good communication skills to interact with candidates, hiring managers, and the HR team.
• Proficiency in Office tools (Excel, Word, PowerPoint) and familiarity with HR/scheduling systems (HRIS/ATS, shared calendars).
• Ability to manage multiple schedules and priorities simultaneously.
• Ability to prepare clear and accurate HR reports (Excel/HR reporting tools).

Equal Opportunity Employer

Vicente’s Supermarket is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.