HR Coordinator

Vicente’s Supermarket; Pawtucket (RI); On-site; USD 42,000 - 52,000; Full time

Job summary

Vicente’s Supermarket in New Bedford, MA and Pawtucket, RI is seeking an HR Coordinator to support HR operations, data entry in HRIS, recruitment, onboarding, and employee/manager assistance. You will collaborate with store managers on hiring needs, manage the online application system, and ensure accurate HR records.

You’ll coordinate end-to-end recruitment, lead onboarding for new hires, and generate HR metrics while maintaining compliant documentation.

Qualifications

• 1–3 years of HR, administrative, or recruiting support experience.
• Experience scheduling interviews and coordinating recruitment processes.
• Experience with onboarding/new hire integration routines.
• Proficiency in Office tools (Excel, Word, PowerPoint) and familiarity with HRIS/ATS.

Responsibilities

• Work directly with store managers to enter and update department schedules in the HRIS system.
• Partner with store managers and department directors on their store-level hiring needs.
• Own and maintain the company’s online application system — uptime, payment/upgrades, and preventing lost applications.
• Coordinate the end-to-end recruitment and selection process (job postings, resume screening, interview scheduling, candidate communication).
• Lead the onboarding process for new employees.
• Ensure HR documentation is organized, accurate, and compliant.
• Prepare HR reports and metrics (turnover, headcount, time-to-hire, etc.)
• Process weekly payroll: review and correct timesheet errors, manage retroactive payments and termination coordination, and register PTO/EST time.
• Generate and distribute weekly payroll and exception reports to the Store Director and Assistant Store Director.
• Complete weekly labor budget tracking (worked and scheduled hours) for SD approval and upload to SharePoint.
• Filter and screen candidates against store staffing needs; schedule first interviews and coordinate onboarding calls and enrollment packets.
• Update HRIS for new hire onboarding and departing employees.
• Facilitate onboarding process (welcome video, classroom time, paperwork, and store tour).
• Support the Vicente’s Training Program — Jumpstart meetings, insurance enrollment, and IGA training platform tracking.
• Support daily huddles with team leads if needed to communicate key priorities.
• Maintain Paycor records: terminate departed employees, update cost centers, and add new hires.
• Support SD/ASD with termination conversations, exit interviews, and related documentation.
• Review and process ACH transactions in Paycor, correcting as needed.
• Coordinate workers’ compensation incident reporting, including documentation and insurance case management.
• Maintain and update Mapping documentation twice monthly in partnership with department leads and managers.

Skills

Strong organizational skills

Attention to detail

Good communication

Multitasking / time management

Tools

HRIS/ATS

Excel

Job description

Location: New Bedford, Ma & Pawtucket, RI

About the Role

We are looking for an HR Coordinator to serve as a central point of support for Human Resources operations, ensuring efficient processes across recruitment, onboarding, entering and maintaining data in the HRIS system, and support for employees and managers.

Key Responsibilities

• Work directly with store managers to enter and update department schedules in the HRIS system.
• Partner with store managers and department directors on their store-level hiring needs.
• Own and maintain the company’s online application system — uptime, payment/upgrades, and preventing lost applications.
• Coordinate the end-to-end recruitment and selection process (job postings, resume screening, interview scheduling, candidate communication).
• Lead the onboarding process for new employees.
• Ensure HR documentation is organized, accurate, and compliant.
• Prepare HR reports and metrics (turnover, headcount, time-to-hire, etc.)

Payroll & Scheduling

• Process weekly payroll: review and correct timesheet errors, manage retroactive payments and termination coordination, and register PTO/EST time.
• Generate and distribute weekly payroll and exception reports to the Store Director and Assistant Store Director.
• Complete weekly labor budget tracking (worked and scheduled hours) for SD approval and upload to SharePoint.
• Filter and screen candidates against store staffing needs; schedule first interviews and coordinate onboarding calls and enrollment packets.
• Update HRIS for new hire onboarding and departing employees.
• Facilitate onboarding process (welcome video, classroom time, paperwork, and store tour).
• Support the Vicente’s Training Program — Jumpstart meetings, insurance enrollment, and IGA training platform tracking.

Employee Relations & Compliance

• Support daily huddles with team leads if needed to communicate key priorities.
• Maintain Paycor records: terminate departed employees, update cost centers, and add new hires.
• Support SD/ASD with termination conversations, exit interviews, and related documentation.
• Review and process ACH transactions in Paycor, correcting as needed.
• Coordinate workers’ compensation incident reporting, including documentation and insurance case management.
• Maintain and update Mapping documentation twice monthly in partnership with department leads and managers.

Requirements

• 1–3 years of experience in HR, administrative, or recruiting support roles.
• Prior experience scheduling interviews and coordinating recruitment processes.
• Experience with onboarding/new hire integration routines.
• Strong organizational skills and attention to detail for managing documentation and deadlines.
• Good communication skills to interact with candidates, hiring managers, and the HR team.
• Proficiency in Office tools (Excel, Word, PowerPoint) and familiarity with HR/scheduling systems (HRIS/ATS, shared calendars).
• Ability to manage multiple schedules and priorities simultaneously.
• Ability to prepare clear and accurate HR reports (Excel/HR reporting tools).

Equal Opportunity Employer

Vicente’s Supermarket is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.