HR Coordinator

MIRATECH; Tulsa (OK); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Annual Bonus

Wellness Credit

FSA

401k with match

Life insurance

Disability insurance

Sick leave

Vacation

Job summary

MIRATECH is seeking an HR Coordinator to provide administrative and operational support across the employee lifecycle, owning hiring and onboarding logistics, from scheduling interviews to maintaining accurate HRIS records and audit-ready personnel files. Successful candidate will effectively collaborate with HR team to support goals.

The role covers recruiting coordination, onboarding, HR operations, benefits, and payroll support, working on-site in Tulsa, OK with a focus on compliance and

Qualifications

• Bachelor’s degree in HR, Business or related field or equivalent work experience.
• 2+ years HR or related experience.
• Knowledge of employment law, compliance, benefits, payroll.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Owns onsite interview logistics, schedules, confirmations, and candidate contact during interviews.
• Maintains hiring team lists by department, location, and group.
• Coordinates career fair logistics, booth materials, registrations and events.
• Assists onboarding checklist items and first-day communications (background checks, verifications).
• Coordinates orientation schedules and onboarding requirements.
• Enters and maintains HRIS records for hires, changes, and terminations.
• Processes status changes including promotions, transfers, leaves and org changes.
• Maintains electronic personnel files and HR documentation.
• Coordinates offboarding activities and exit documentation.
• Provides transactional HR support including expense reports and benefits enrollment.
• Supports compliance with employment regulations and open enrollment.
• Supports bi-weekly payroll timekeeping and HR procedures/templates.
• Maintains knowledge-base documentation for HR teams.

Skills

Communication

Time management

Problem-solving

Employee relations

Education

Bachelor's degree in HR, Business or similar

Tools

Microsoft Office

Job description

Reports to:

SVP - Human Resources (dotted lines to HR Leaders)

Cooperates with:

All Departments

Primary Responsibility:

The HR Coordinator provides HR administrative and operational support across the employee lifecycle, owns the logistics of the hiring and onboarding process, from scheduling interviews, to entering accurate HRIS records and maintaining audit ready personnel files. Successful candidate will effectively collaborate with HR team to support goals.

Specific Duties and Responsibilities:

Recruiting & Candidate Experience

• Owns the onsite interview logistics for candidates, scheduling interviews, confirming schedules, and troubleshooting day-of changes, serving as a point of contact for candidates during onsite interviews.
• Maintains hiring team lists by department, location, and group.
• Assists with coordination of career fair logistics, including booth materials, registrations, and event planning.

Onboarding & Records

• Assists with onboarding checklist items and first-day communications, including background checks, drug screens, employment verifications, and pre-employment documentation.
• Coordinates orientation schedules and ensures completion of onboarding requirements.
• Enters and maintains employee HRIS records including hires, job changes, compensation updates, and terminations.
• Processes employee status changes including promotions, transfers, leaves of absence, and organizational changes in HRIS.
• Maintains electronic personnel files and document storage.
• Maintains employee documentation including I-9s, onboarding forms, and policy acknowledgments.
• Coordinates offboarding activities and exit documentation.

HR Operations & Benefits

• Provides transactional and administrative HR support, including expense reports.
• Supports compliance with federal, state, and local employment regulations.
• Assists employees with benefits administration, including enrollments, qualifying life events, benefit record updates, questions and coordinates with benefits vendors.
• Supports annual open enrollment activities.
• Supports bi-weekly payroll time keeping process.
• Maintains HR procedures, templates, forms, and knowledge-base documentation.

Qualifications:

• Bachelor's degree in Human Resources, Business or similar preferred; equivalent work experience will be considered in lieu of a degree.
• 2 + years HR, Manufacturing support or related experience.
• Understanding of employment law, compliance, benefits, payroll.
• Exceptional communication skills, both verbal and written.
• Detail oriented, excellent organizational skills and the ability to prioritize work.
• Proficient use of Microsoft Office products, including Excel, Word, PowerPoint, and Outlook

Key Skills:

• Communication
• Time management
• Problem-solving
• Employee relations

Benefits and Perks:

• Annual Bonus Program
• $350 Annual Wellness Credit
• Flexible Spending Account (FSA)
• 401k with match up to 5%
• Life insurance
• Disability insurance
• 5 days of paid sick leave annually
• 15 days vacation annually (prorated based on start date)

Equal Opportunity:

MIRATECH is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations.