HR Coordinator

Southern Foodservice Management Inc; Fort Lee (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Southern Foodservice Management Inc. seeks an organized HR Coordinator at our Fort Lee location to support day-to-day HR operations. You will manage onboarding, maintain HRIS data, track training, and provide payroll/benefits support while ensuring confidentiality and professional service.

The role involves handling pre-employment activities, employee records, audits, and HR documentation, with opportunities to assist recruiting and employee relations under the HR Manager.

Qualifications

• Associate degree in HR, business, or related field.
• At least two years of admin/HR experience.
• Strong organization and communication skills.
• Ability to maintain confidentiality.
• Proficient with Microsoft Office; willing to learn HRIS/ATS.

Responsibilities

• Coordinate onboarding from offer to Day 1 readiness and document completion.
• Maintain employee files and HRIS data; support timekeeping and reports.
• Assist with benefits enrollment, leave, and workers’ compensation tracking.
• Schedule and track training; assist with HR-related processes and audits.
• Provide admin support to HR team and maintain confidentiality.

Skills

HR Administration

Payroll coordination

Onboarding

Attention to detail

Customer service

Microsoft Office

HRIS

Data entry

Education

Associate degree in HR/Business Administration

Bachelor's degree preferred

Tools

Paylocity

HRIS

Applicant Tracking System (ATS)

Job description

Description

Southern Foodservice Management is seeking an organized and dependable HR Coordinator to support the day-to-day operations of the Human Resources department at our Fort Lee location.

The HR Coordinator keeps core HR processes organized, accurate, and on schedule. This position coordinates pre-employment and onboarding activities, maintains employee records and HRIS data, tracks training and required documentation, and provides administrative support for payroll, benefits, leave, workers’ compensation, employee relations, recruiting, and other HR functions.

The HR Coordinator is often an employee’s first point of contact with Human Resources and is expected to provide professional and responsive customer service, maintain confidentiality, and ensure questions and concerns are directed to the appropriate HR team member.

Responsibilities

Onboarding & Recruiting

• Coordinate the process from accepted offer through pre-employment requirements, orientation, and Day 1 readiness.
• Complete onboarding tasks in Paylocity and ensure required forms and acknowledgments are completed.
• Complete and maintain Form I-9 and E-Verify requirements in accordance with established procedures.
• Assist with background checks and other pre-employment requirements.
• Prepare new-hire materials, orientation schedules, system access requests, badges, and manager notifications.
• Track onboarding progress and follow up on incomplete requirements or delayed starts.
• Assist with recruiting activities, including scheduling interviews, communicating with candidates, and updating candidate information in the HRIS or applicant tracking system.

HRIS & Employee Records

• Process approved employee actions, including promotions, transfers, manager changes, position changes, compensation changes, and terminations.
• Maintain accurate electronic and paper personnel files and required employment documentation.
• Maintain confidential employee and medical-related records appropriately.
• Conduct routine audits to identify missing or inaccurate information and coordinate corrections.
• Prepare employee lists, headcount reports, status reports, and other HR reports and trackers.
• Assist with employee timekeeping and review of timecards as needed.

Benefits, Leave & Compliance Support

• Assist with benefits enrollment, changes, and terminations and route employee questions to the appropriate HR resource.
• Provide administrative support for leave and workers’ compensation cases, including tracking documentation, key dates, restrictions, and return-to-work information.
• Assist with unemployment claims by gathering separation notices, attendance records, corrective actions, and other requested documentation.
• Maintain calendars and trackers for required postings, certifications, training, policy acknowledgments, audits, and other HR deadlines.
• Assist with HR compliance activities and personnel-file audits.

Training & Employee Support

• Schedule training sessions, maintain attendance and completion records, and follow up on overdue requirements.
• Assist with training supervisory personnel on HR-related processes such as timecard approvals and employee action forms.
• Provide professional assistance to employees and managers regarding routine HR questions and direct more complex matters to the HR Generalist or HR Manager.
• Assist with employee relations documentation, investigations, and disciplinary processes at the direction of the HR Manager or HR Generalist.
• Assist with performance review processes and other HR initiatives.

Administrative Support

• Schedule meetings, interviews, orientations, and other HR activities.
• Prepare correspondence, reports, forms, and other HR documents as requested.
• Maintain HR calendars, files, trackers, and records.
• Provide administrative support to the HR Manager, HR Generalist, Recruiter, and Corporate Human Resources team.
• Maintain confidentiality and use discretion when handling employee information and sensitive matters.
• Complete additional duties and HR projects as assigned.

Qualifications and Skills

Minimum Qualifications

• Associate degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
• At least two years of administrative, HR, recruiting, payroll, or high-volume office support experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office and the ability to learn HRIS, applicant tracking, timekeeping, and document management systems.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Previous experience with onboarding, employee records, HRIS transactions, benefits, or training administration.
• Experience supporting a high-volume hourly workforce or multiple operating locations.
• Experience with Paylocity or a comparable HRIS.
• SHRM-CP or other HR certification preferred.

Requirements

Physical Requirements

• Strength: Lift up to 20lbs
• Posture: Sitting 80%, Standing 10%, Walking 10%
• Movement of objects: Occasional
• Heavy lifting, Heavy Carrying, Pushing, Pulling
• Climbing or Balancing: Occasional
• Stooping: Frequent
• Reaching: Frequent
• Handling: Frequent
• Talking/Hearing: Frequent
• Seeing: Frequent
• Temperature Variation: Frequent
• Typing: Frequent
• Reading: Frequent