HR Coordinator

Ultimate Staffing; Pasadena (CA); On-site; USD 28,000 - 36,000; Full time

Job summary

Ultimate Staffing is seeking an HR Coordinator to support onboarding, employee records, benefits administration, recruiting coordination, and compliance, ensuring a positive employee experience.

This role partners with managers across departments to manage interviews, job postings, documentation, and HR program administration, while handling confidential information with discretion in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Experience in Human Resources, Recruiting, Administration, or related field preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong time management and multitasking abilities.
• Proficiency with general office and HR systems.

Responsibilities

• Support the full-cycle onboarding process, including new hire paperwork, orientations, and employee file management.
• Maintain accurate employee records and ensure confidentiality of personnel information.
• Coordinate interview scheduling and communication with candidates and hiring managers.
• Assist with recruitment activities, including job postings, candidate tracking, and applicant correspondence.
• Process employment-related documentation, including offer letters, status changes, and terminations.
• Support benefits enrollment, employee inquiries, and HR program administration.
• Maintain compliance with company policies, employment laws, and recordkeeping requirements.
• Assist with background checks, employment verifications, and onboarding requirements.
• Prepare reports, track HR metrics, and maintain departmental records and documentation.
• Respond to employee questions and provide general HR support and guidance.
• Partner with managers and internal departments to support HR initiatives and employee relations matters.
• Assist with special projects and other administrative duties as assigned.

Skills

Organization

Communication

Discretion

Time management

Multitasking

HR knowledge

Education

Associate's or Bachelor's degree preferred

Tools

HR systems

Job description

Salary: USD20 - USD26 per hour

Position Summary
The HR Coordinator provides administrative and operational support to the Human Resources department. This role assists with onboarding, employee records management, benefits administration, recruiting coordination, compliance activities, and employee support while ensuring a positive employee experience and efficient HR operations.

Key Responsibilities

• Support the full-cycle onboarding process, including new hire paperwork, orientations, and employee file management.
• Maintain accurate employee records and ensure confidentiality of personnel information.
• Coordinate interview scheduling and communication with candidates and hiring managers.
• Assist with recruitment activities, including job postings, candidate tracking, and applicant correspondence.
• Process employment-related documentation, including offer letters, status changes, and terminations.
• Support benefits enrollment, employee inquiries, and HR program administration.
• Maintain compliance with company policies, employment laws, and recordkeeping requirements.
• Assist with background checks, employment verifications, and onboarding requirements.
• Prepare reports, track HR metrics, and maintain departmental records and documentation.
• Respond to employee questions and provide general HR support and guidance.
• Partner with managers and internal departments to support HR initiatives and employee relations matters.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in Human Resources, Recruiting, Administration, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong time management and multitasking abilities.
• Proficiency with general office and HR systems.

Preferred Skills

• Knowledge of HR practices, employment laws, and compliance requirements.
• Strong interpersonal and customer service skills.
• Ability to work effectively in a fast-paced environment.
• Collaborative, proactive, and solutions-oriented approach to supporting employees and management.