HR Coordinator

Forward Service; Madison (WI); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Paid time off

Vision, Life, and Disability Insurance

401(k) Matching

Job summary

Forward Service Corporation, a Wisconsin nonprofit, is seeking an Administrative Backbone for the Human Resources team in Madison. You will coordinate HR operations, maintain records, support recruitment and onboarding, monitor compliance, and deliver outstanding service to employees and leaders.

Ideal candidates bring an Associate degree with 2 years HR/administrative experience, strong organizational skills, and proficiency with Microsoft 365.

Qualifications

• Associate degree required or equivalent combination of education and experience.
• Strong organizational skills and attention to detail essential.
• Excellent written and verbal communication with a customer-service focus.

Responsibilities

• Coordinate day-to-day HR operations and administrative activities.
• Maintain HRIS systems and confidential documentation.
• Support recruitment activities, onboarding, offboarding, and employment paperwork.
• Track compliance requirements, performance reviews, and trainings.
• Prepare HR reports and employee communications.
• Provide exceptional customer service while maintaining confidentiality.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office 365

Education

Associate degree

Tools

HRIS systems

HR software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Professional Madison, WI, US 1 Attachments

4 days ago Requisition ID: 2195

Grow with Purpose at Forward Service Corporation (FSC)

Make a lasting impact on your community.

Forward Service Corporation (FSC) is a nonprofit organization dedicated to empowering individuals to overcome barriers, achieve financial stability, and reach their full potential. Since our founding in 1979, we have provided workforce development, training, and supportive services across Wisconsin. Our work is guided by a people-first philosophy, a strong commitment to diversity and inclusion, and a belief that every person deserves the opportunity to thrive. If you're looking for a career where you can make a true difference—and feel great doing it—this is the place for you.

Location: work onsite at the Madison, WI corporate office

In this role, you'll help create an exceptional employee experience by supporting every stage of the employee lifecycle. As the administrative backbone of the Human Resources department, you'll coordinate HR operations, maintain systems and records, support recruiting and onboarding, monitor compliance activities, and ensure employees and leaders receive outstanding service. If you're organized, detail-oriented, technology-savvy, and passionate about helping people, this is an opportunity to make a meaningful impact behind the scenes while supporting the mission of FSC.

Key Responsibilities (Full details on attached job description):

• Coordinate day-to-day Human Resources operations and administrative activities.
• Maintain HRIS systems, employee records, personnel files, and confidential documentation.
• Support recruitment activities, including candidate communications, background checks, assessments, and hiring paperwork.
• Coordinate onboarding, offboarding, employee status changes, and employment documentation.
• Track compliance requirements, performance reviews, required training, certifications, and other employee deadlines.
• Prepare HR reports, correspondence, presentations, and employee communications.
• Provide exceptional customer service while maintaining confidentiality and professionalism.
• Support continuous improvement initiatives and special HR projects.

Highlights of Employment at FSC:

• Minimum starting wage: $24.00/hr
• Generous paid time off beginning at four weeks annually
• 100% company-paid Vision, Life, and Disability Insurance
• Matching 401(k) plan
• A collaborative HR team that values innovation, continuous improvement, and outstanding customer service
• An opportunity to support employees who make a difference in communities across Wisconsin.

Preferred Qualifications:

• Associate degree and two years of related Human Resources or administrative experience, or an equivalent combination of education and experience.
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and ability to maintain confidential information.
• Experience with Microsoft Office 365 and the ability to quickly learn HR technology systems.
• Excellent written and verbal communication skills with a strong customer service focus.
• A commitment to continuous improvement and helping others succeed.

At Forward Service Corporation we seek diversity. Differing perspectives lead to innovation. We are an equal opportunity employer and invite applications from candidates from all backgrounds. All qualified candidates will receive consideration for employment and promotion without regard to age, ancestry, arrest or conviction record, color, creed, disability, marital status, national origin, race, religion, sex, sexual orientation, gender identity or veteran status.