HR Clerk

Legacy Home Health Agency, Inc.; McAllen (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

PTO

Paid Holidays

Tuition Reimbursement

Professional Development

Job summary

Legacy Home Health Agency, Inc. is seeking an organized HR Clerk to manage employee documentation, maintain records, and oversee the clearance process to ensure a smooth onboarding experience for new staff.

The role emphasizes credentialing, background checks, I-9 collection, HRIS data entry, and maintaining both digital and physical files across multiple locations within the agency. A high level of confidentiality, attention to detail, and the ability to meet strict deadlines are essential for

Qualifications

• High school diploma or equivalent required.
• Experience in HR support, data entry, or administrative roles preferred (healthcare experience a plus).
• Strong attention to detail and accuracy.
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Run Texas DPS background checks, Employee Misconduct Registry (EMR) checks, Nurse Aide Registry (NAR) checks, and OIG exclusion checks for all new hires.
• Own the primary execution of reference checks for all applicants — initiate outreach, document conversations, and track automated reference responses.
• Ensure every completed file meets the agency's minimum reference requirements.
• Collect I-9s and tax forms, and ensure mandatory Texas personal care training certificates are properly filed.
• Enter new hires into the HRIS and assist with setting up employees in the system.
• Maintain digital and physical employee files.
• Track expiration dates for auto insurance, driver\\'s licenses, and TB tests — and follow up before they lapse.

Skills

HRIS experience

Data entry

Recordkeeping

Attention to detail

Confidentiality

Phone & written communication

Education

High school diploma or equivalent

HR coursework or admin coursework

Tools

HRIS software

Spreadsheets (Excel)

Digital file management systems

Job description

About the Role

We are looking for an organized and motivated HR Clerk to help keep our growing workforce compliant and ready for success. In this role, you will manage employee documentation, maintain accurate records, and oversee the employee clearance process, ensuring all required documentation, credentials, and screenings are completed prior to an employee's first day.

Your attention to detail and commitment to accuracy will help keep our organization operating efficiently while providing a positive onboarding experience for new team members.

If you take pride in staying organized, maintaining accurate records, and ensuring nothing falls through the cracks, we encourage you to apply and become an essential part of our HR team!

What You'll Do

Credentialing & Background Checks:

• Run Texas DPS background checks, Employee Misconduct Registry (EMR) checks, Nurse Aide Registry (NAR) checks, and OIG exclusion checks for all new hires.

• Own the primary execution of reference checks for all applicants — initiate outreach, document conversations, and track automated reference responses.

• Ensure every completed file meets the agency's minimum reference requirements.

• Collect I-9s and tax forms, and ensure mandatory Texas personal care training certificates are properly filed.

• Enter new hires into the HRIS and assist with setting up employees in the system.

• Maintain digital and physical employee files.

• Track expiration dates for auto insurance, driver's licenses, and TB tests — and follow up before they lapse.

What We're Looking For:

• High school diploma or equivalent required; additional HR or administrative coursework a plus

• Prior experience in HR support, data entry, or administrative roles (healthcare or home care experience preferred)

• Strong attention to detail — you catch what others miss

• Comfortable working with confidential information and strict deadlines

• Proficiency with HRIS systems, spreadsheets, and digital file management

• Excellent phone and written communication skills for reference outreach

• Ability to manage high volumes of paperwork across multiple locations without letting anything slip

Benefits:

• Medical, Dental, Vision & Life Insurance
• Generous PTO & Paid Holidays
• Tuition Reimbursement
• Professional Development Opportunities