HR Associate

The Old Globe; San Diego (CA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

401(k) after year one

On-site benefits

Job summary

The Old Globe, a Tony Award–winning regional theatre in Balboa Park, San Diego, seeks an experienced Human Resources Associate for a full-time, benefited, on-site role.

Reporting to the Director of Human Resources, you will support onboarding, HRIS (Paycom), payroll coordination, benefits, LMS training, ATS, policy drafting, and employee communications to ensure compliance and a positive employee experience.

Qualifications

• 2–4 years of progressive experience in Human Resources or HR operations.
• Experience working with HRIS/payroll systems (Paycom strongly preferred).
• Proficiency with Word and Excel; familiarity with LMS/ATS tools.

Responsibilities

• Assist onboarding / offboarding, employee records, and compliance docs.
• Support HRIS maintenance, payroll coordination, and benefits administration.
• Coordinate training programs and track completion via LMS.
• Maintain ATS, assist recruitment workflows, and generate reports.
• Draft and update HR policies, job descriptions, and letters.
• Respond to employee inquiries and support a positive employee experience.

Skills

HR operations

HR technology

Microsoft Office

Analytical skills

Communication skills

Discretion / confidentiality

Adaptability

Project management

Tools

Paycom

Adobe Acrobat

Fillout

Airtable

Job description

DescriptionThe Old Globe, the Tony Award-winning regional theatre located in the heart of San Diego's beautiful Balboa Park, is seeking an experienced Human Resources Associate for a full-time, benefited position. Reporting to and working closely with the Director of Human Resources, the HR Associate will play a key role in supporting the administrative, operational, and technological functions of the HR department, helping ensure an effective, compliant, and positive employee experience.Key Responsibilities include but are not limited to the following:GeneralAssists in execution of core HR functions including onboarding, offboarding, employee records, and compliance documentation.Assist in maintenance and further development of HRIS platform, currently Paycom, (e.g., employee data updates, report generation, system audits.)Support payroll coordination and benefits administration using digital tools and employer portals.Coordinate training programs and track completion using learning management systems (LMS).Maintain and optimize applicant tracking systems (ATS) and assist with recruitment workflows.Run reports and analyze HR metrics and provide actionable insights.Assist in ensuring compliance with federal, state, and local labor regulations.Run reports to aid in requested reporting, including for grants and compliance reporting.Draft, edit, and maintain HR documents including policies, employee handbook updates, job descriptions, offer letters, and internal communications.Assist in policy development and ensure written materials are consistent, accurate, and legally compliant.Respond to employee inquiries and support a positive employee experience.Other duties as assignedTechnology-Focused HR ResponsibilitiesAutomate HR processes using HRIS technology and creating processing to streamline activity.Build and manage digital forms and workflows for employee surveys, onboarding, and employee information collection.Track employee data, onboarding workflows, compliance checklists, and HR project management dashboards.Create, edit, and manage fillable HR documents, PDFs, and e-signature workflows using Adobe Acrobat as needed.Maintain organized and secure digital filing systems for employee records and compliance documentation.Generate reports and dashboards from HR data systems to support decision-making and audits.The Old Globe is actively committed to fostering a culture of equity, diversity, inclusion, & access in all areas of our operation. By making intentional, actionable steps, we strive to make The Old Globe a place where theatre makers, employees, volunteers, audience members, and community members of all identities and backgrounds belong. The Old Globe welcomes candidates who demonstrate a commitment to these goals. We strongly encourage people with the following identities to apply: BIPOC, LGBTQIA+, people living with disabilities, and those from other historically and presently marginalized groups. Multilingual candidates are also strongly encouraged to apply.QualificationsThe successful candidate will have the following skills and abilities:2–4 years of progressive experience in Human Resources, HR operations, HR technology, or a related administrative function.Demonstrated experience using HR technologies and systems:Experience working with HRIS platforms, payroll systems, and other HR technology (Paycom strongly preferred).Proficiency with Microsoft Office software; strong skills in Word and Excel requiredExperience working with digital form building tools (such as Adobe Acrobat, Fillout, or Airtable)Working knowledge of employment laws and HR best practices.Strong administrative, organizational, analytical, and problem-solving skills, with a keen attention to detail.Effective communication skills, both written and verbal, with the ability to interact comfortably with staff, patrons, and vendors.High level of integrity, discretion, and professionalism, with a commitment to maintaining strict confidentiality.Adaptability to manage multiple priorities, learn new technologies, and navigate changing processes in a fast-paced environment.Flexibility to work varied schedules, including occasional evenings or weekends as needed.Pay Rate: Hourly range is $30.00-$34.00. This is a full-time, non-exempt, onsite position with benefits including 401(k) after first year employment. Must be able to pass applicable background check. Multilingual candidates are strongly encouraged to apply.