HR Associate

San Diego Organizing Project; California (MO); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

401(k) after first year

Benefits including health insurance

Job summary

The Old Globe, a Tony Award-winning regional theatre in San Diego's Balboa Park, seeks an experienced HR Associate for a full-time, on-site role. You will support onboarding, records, payroll, benefits, and HR systems, ensuring compliant and positive employee experiences.

Reporting to the Director of HR, you will help develop policies, manage HRIS (Paycom), track training via LMS, and prepare reports for audits and grants. A strong communicator with 2–4 years HR experience is ideal.

Qualifications

• 2–4 years of progressive experience in Human Resources, HR operations, HR technology, or a related administrative function.
• Experience using HR technologies and systems, including HRIS platforms and payroll systems (Paycom strongly preferred).
• Proficiency with Microsoft Office: Word and Excel required.
• Experience with digital form building tools (Adobe Acrobat, FillOut, Airtable).
• Knowledge of employment laws and HR best practices.
• Strong administrative, organizational, analytical, and problem-solving skills with attention to detail.
• Effective written and verbal communication, working with staff, patrons, and vendors.
• Ability to manage multiple priorities in a fast-paced environment, with confidentiality.

Responsibilities

• Assist in execution of core HR functions including onboarding, offboarding, employee records and compliance documentation.
• Support payroll coordination and benefits administration using digital tools and employer portals.
• Coordinate training programs and track completion using LMS.
• Maintain and optimize ATS and assist with recruitment workflows.
• Run HR reports and provide actionable insights for audits and grants.
• Ensure compliance with federal, state, and local labor regulations.
• Draft and maintain HR documents, policies, and communications.
• Support a positive employee experience and respond to inquiries.

Skills

HR operations

HR technology

Paycom

MS Word

MS Excel

Adobe Acrobat

Tools

Paycom

Adobe Acrobat

FillOut

Airtable

Microsoft Office

Job description

HR Associate

The Old Globe, the Tony Award-winning regional theatre located in the heart of San Diego's beautiful Balboa Park, is seeking an experienced Human Resources Associate for a full-time, benefited position. Reporting to and working closely with the Director of Human Resources, the HR Associate will play a key role in supporting the administrative, operational, and technological functions of the HR department, helping ensure an effective, compliant, and positive employee experience.

Key Responsibilities include but are not limited to the following:

General

• Assists in execution of core HR functions including onboarding, offboarding, employee records, and compliance documentation.
• Assist in maintenance and further development of HRIS platform, currently Paycom, (e.g., employee data updates, report generation, system audits.)
• Support payroll coordination and benefits administration using digital tools and employer portals.
• Coordinate training programs and track completion using learning management systems (LMS).
• Maintain and optimize applicant tracking systems (ATS) and assist with recruitment workflows.
• Run reports and analyze HR metrics and provide actionable insights.
• Assist in ensuring compliance with federal, state, and local labor regulations.
• Run reports to aid in requested reporting, including for grants and compliance reporting.
• Draft, edit, and maintain HR documents including policies, employee handbook updates, job descriptions, offer letters, and internal communications.
• Assist in policy development and ensure written materials are consistent, accurate, and legally compliant.
• Respond to employee inquiries and support a positive employee experience.
• Other duties as assigned

Technology-Focused HR Responsibilities

• Automate HR processes using HRIS technology and creating processing to streamline activity.
• Build and manage digital forms and workflows for employee surveys, onboarding, and employee information collection.
• Track employee data, onboarding workflows, compliance checklists, and HR project management dashboards.
• Create, edit, and manage fillable HR documents, PDFs, and e-signature workflows using Adobe Acrobat as needed.
• Maintain organized and secure digital filing systems for employee records and compliance documentation.
• Generate reports and dashboards from HR data systems to support decision-making and audits.

The Old Globe is actively committed to fostering a culture of equity, diversity, inclusion, & access in all areas of our operation. By making intentional, actionable steps, we strive to make The Old Globe a place where theatre makers, employees, volunteers, audience members, and community members of all identities and backgrounds belong. The Old Globe welcomes candidates who demonstratea commitment to these goals. We strongly encourage people with the following identities to apply: BIPOC, LGBTQIA+, people living with disabilities, and those from other historically and presently marginalized groups. Multilingual candidates are also strongly encouraged to apply.

The successful candidate will have the following skills and abilities:

• 2–4 years of progressive experience in Human Resources, HR operations, HR technology, or a related administrative function.
• Demonstrated experience using HR technologies and systems:
• o Experience working with HRIS platforms, payroll systems, and other HR technology (Paycom strongly preferred).
• o Proficiency with Microsoft Office software; strong skills in Word and Excel required
• o Experience working with digital form building tools (such as Adobe Acrobat, FillOut, or Airtable)
• Working knowledge of employment laws and HR best practices.
• Strong administrative, organizational, analytical, and problem-solving skills, with a keen attention to detail.
• Effective communication skills, both written and verbal, with the ability to interact comfortably with staff, patrons, and vendors.
• High level of integrity, discretion, and professionalism, with a commitment to maintaining strict confidentiality.
• Adaptability to manage multiple priorities, learn new technologies, and navigate changing processes in a fast-paced environment.
• Flexibility to work varied schedules, including occasional evenings or weekends as needed.

Pay Rate:

Hourly range is $30.00-$34.00.This is a full-time, non-exempt on-site position with benefits including 401(k) after first year employment. Must be able to pass applicable background check. Multilingual candidates are strongly encouraged to apply.