HR Assistant & Substitute Coordinator

Mehlville School District; St. Louis (MO); On-site; USD 44,000 - 53,000; Full time

Benefits offered by this job

403(b)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

The Mehlville School District is seeking an HR Assistant to provide administrative support to the Human Resources department in St. Louis, MO.

The role focuses on HR clerical tasks and serves as the district's primary substitute coordinator from onboarding to ongoing recordkeeping. Responsibilities include managing the absence system, coordinating with universities for student teachers, maintaining records, and supporting recruitment activities.

Qualifications

• High school diploma or equivalent.
• 2–5 years of job-related experience preferred, ideally in education or HR.
• Experience in educational environment or HR preferred.

Responsibilities

• Act as district substitute coordinator for onboarding, offboarding, and annual intent-to-return.
• Serve as primary contact for absence management system and payroll data.
• Monitor mandatory training systems to support substitute compliance.
• Maintain HR records for certified personnel, including onboarding and evaluations.
• Coordinate with universities for student teachers and clinical placements.
• Process MOUs in alignment with Board policy.
• Support job fairs and recruit activities, schedule interviews, and prepare packets.
• Maintain Nondiscrimination Resources Handbook and distribute annually.
• Schedule appointments and issue staff ID badges.
• Assist with Personnel Agenda for Board of Education meetings.
• Draft and format statistical and workforce reports; assist with FMLA documentation.
• Transcribe confidential meetings and prepare distribution materials.
• Provide professional customer service and interpret district procedures.

Skills

Initiative

Organizational skills

Analytical skills

Confidentiality

Education

High school diploma or equivalent

Job description

The Mehlville School District is seeking an HR Assistant to provide administrative support to the Human Resources department in St. Louis, MO.

The role focuses on HR clerical tasks and serves as the district's primary substitute coordinator from onboarding to ongoing recordkeeping. Responsibilities include managing the absence system, coordinating with universities for student teachers, maintaining records, and supporting recruitment activities.