Human Resources Assistant - Volunteers & Classified Support

Mehlville School District; St. Louis (MO); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

403(b)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Mehlville School District in St. Louis, MO is seeking a Human Resources Assistant to provide administrative support in the onsite HR office. The role also serves as the primary volunteer coordinator and supports classified HR functions, with emphasis on confidentiality and clear communication.

You will manage volunteer screening, maintain records, assist with onboarding/offboarding, and help with data reporting, compliance tasks, and staff identification.

Qualifications

• High school diploma or equivalent.
• 2 to 5 years of related experience preferred.
• Previous educational environment or HR experience preferred.

Responsibilities

• Oversee volunteer screening and maintain background check records per policy.
• Process purchases and manage HR department credit card.
• Organize vendor quotes and assist with VOE requests.
• Maintain HR database records for classified personnel.
• Prepare staff IDs, annual timesheets, and attendance data.
• Assist with interviewing logistics and candidate communications.
• Draft workforce reports and support compliance reporting.
• Support FMLA documentation and confidential meetings.

Skills

Confidentiality

Organization

Communication

Job description

Mehlville School District is seeking a Human Resources Assistant to provide administrative and clerical support within the Human Resources department in an onsite role in St. Louis, MO. This position also serves as the primary volunteer coordinator and supports classified HR functions and district compliance, with a strong emphasis on confidentiality, organization, and clear communication.

Working as part of the HR team, you will help manage volunteer screening, maintain accurate records, and support routine HR processes for classified personnel, including documentation, reporting, and compliance tasks.

Key Responsibilities

• Oversee the district's volunteer screening process by processing intent to volunteer forms and annual intent to return forms, and maintaining background check records in accordance with Board policy.
• Support department purchasing by handling orders and supplies, submitting purchase orders, and maintaining the HR department credit card.
• Organize and process vendor quotes in compliance with Board policy.
• Complete Verification of Employment (VOE) requests for banks, housing, and lending agencies.
• Maintain primary HR database records for classified personnel, including onboarding, offboarding, and evaluations, to ensure data integrity and compliance.
• Create and distribute classified annual timesheets.
• Assist with monitoring mandatory training systems to support employee compliance.
• Support job fair and recruiting coordination by helping schedule interviews, prepare candidate interview packets, and send candidate correspondence.
• Gather, organize, and enter required data into annual state, district, and peer-group compensation surveys.
• Schedule appointments and issue staff identification badges.
• Assist with preparation of the Personnel Agenda for Board of Education meetings.
• Assist with core data reporting by drafting, generating, and formatting statistical and workforce reports including salary, leave, and staffing trends.
• Assist with FMLA documentation and records while maintaining confidentiality.
• Attend confidential meetings, transcribe minutes, and prepare distribution materials as requested.
• Provide professional customer service by answering general inquiries and interpreting basic district procedures.
• Support filing, digital archiving, and annual file audits to ensure adherence to state records retention schedules.

Requirements

• High school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.
• Previous educational environment or HR experience preferred.

Compensation

Compensation is based on experience under the 2026-2027 classified salary schedule for office personnel. Starting pay is $23.31 per hour.

Benefits

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance