HR Assistant – Substitutes & Certified Support

Mehlville R-9 School District; Mehlville (MO); On-site; USD 26,000 - 38,000; Full time

Job summary

Mehlville R-9 School District in Mehlville, MO is seeking a Human Resources Assistant – Substitutes & Certified Support for a 12-month position. The role serves as the district's substitute coordinator, handles onboarding, offboarding, and processes for substitute personnel, and supports HR tasks with confidentiality and professionalism.

Responsibilities include managing absence system, payroll data for substitutes, maintaining HR databases, coordinating student teachers, MOUs, job fairs, and

Qualifications

• Requires a high school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.
• Previous educational environment or HR experience preferred.

Responsibilities

• Acts as the district’s substitute coordinator by facilitating onboarding, offboarding, and annual intent-to-return processes for substitute positions.
• Serves as the main point of contact for the absence management system, responsible for entering employees’ leave, and generates and submits personnel data for bi-weekly substitute teacher payroll and accounting processing.
• Monitors mandatory training systems to ensure substitute compliance.
• Maintains primary HR database records for certified personnel; including but not limited to onboarding, offboarding, evaluations, certifications and degree programs, to ensure high data integrity and compliance.
• Coordinates with universities, colleges, and building supervisors to schedule and manage student teachers and clinical placements.
• Ensures Memorandums of Understanding (MOUs) are organized and processed in compliance with Board policy.
• Supports coordination of job fairs, recruiting efforts, schedules interviews, prepares candidate interview packets, and sends candidate correspondence.
• Maintains and updates the district’s Nondiscrimination Resources Handbook and oversees annual distribution to all locations.
• Schedules appointments and issues staff identification badges.
• Assists with the preparation of the Personnel Agenda for Board of Education meetings.
• Assists in core data report, drafting, generating, and formatting statistical and workforce reports (salary, leave, and staffing trends).
• Assists with FMLA documentation and records maintaining confidentiality.
• Attends confidential meetings, transcribes minutes, and prepares distribution materials as requested.
• Provides professional customer service, answers inquiries, and interprets basic district procedures.
• Assists with filing, digital archiving, and annual file audits to ensure strict adherence to state records retention schedules.

Skills

Substitute coordination

HR systems

Data entry

Confidentiality

Communication skills

Education

High school diploma or equivalent

Tools

Absence management system

Payroll processing

HR database

Job description

Mehlville R-9 School District in Mehlville, MO is seeking a Human Resources Assistant – Substitutes & Certified Support for a 12-month position. The role serves as the district's substitute coordinator, handles onboarding, offboarding, and processes for substitute personnel, and supports HR tasks with confidentiality and professionalism.

Responsibilities include managing absence system, payroll data for substitutes, maintaining HR databases, coordinating student teachers, MOUs, job fairs, and