Human Resources Assistant - Volunteers & Classified Support

Mehlville R-9 School District; Mehlville (MO); On-site; USD 28,000 - 37,000; Full time

Job summary

Mehlville R-9 School District in Mehlville, Missouri seeks a Human Resources Assistant – Volunteers & Classified Support for a 12-month position to support the district's HR operations with professionalism and discretion.

You will coordinate volunteers, process background checks and VOE requests, maintain onboarding and offboarding records, assist with interviews and compensation surveys, and support file audits while delivering courteous service and ensuring strict confidentiality.

Qualifications

• Requires a high school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.
• Previous educational environment or HR experience preferred.

Responsibilities

• Oversees volunteer screening and maintains background check records.
• Maintains HR database records including onboarding/offboarding and evaluations.
• Creates and distributes classified annual timesheets.
• Assists with job fairs, recruiting, and interview preparation.
• Gathers data for annual compensation surveys and reports.
• Maintains confidentiality and supports board-related documentation.

Skills

Volunteer coordination

HR data entry

Confidentiality

Vendor coordination

Education

High School Diploma

Job description

Human Resources Assistant – Volunteers & Classified Support

Job Details

Job ID: 5955598

Application Deadline: Posted until filled

Posted: Yesterday

Starting Date: To Be Determined

Mehlville R-9 School District Administration Office - Mehlville, Missouri Open in Google Maps

This job is also posted in Mehlville R-9 School District

Job Description

Human Resources Assistant – Volunteers & Classified Support

12 Month Position

Position Summary: Responsible for acting as an administrative assistant and performing a variety of clerical duties to ensure smooth operations within the Human Resources department. Serves as the primary volunteer coordinator, manages district compliance, and supports classified tasks. Requires initiative, organization, analytical skills, attention to detail, high confidentiality, and clear communication skills.

Education and Experience:

• Requires a high school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.
• Previous educational environment or HR experience preferred.

Essential Job Functions include the following: Other Duties May Be Assigned

• Oversees the district’s volunteer screening process by processing intent to volunteer forms and annual intent-to-return forms, and maintaining background check records in accordance with Board policy.
• Supports department purchasing, orders supplies, submits purchase orders, and maintains the HR department credit card.
• Ensures vendor quotes are organized and processed in compliance with Board policy.
• Completes Verification of Employment (VOE) requests for banks, housing, and lending agencies.
• Maintains primary HR database records for classified personnel; including but not limited to onboarding, offboarding, and evaluations, to ensure high data integrity and compliance.
• Creates and distributes classified annual timesheets annually.
• Assists in monitoring mandatory training systems to ensure employee compliance.
• Supports coordination of job fairs, recruiting efforts, schedules interviews, prepares candidate interview packets, and sends candidate correspondence.
• Gathers, organizes, and enters required data into annual state, district, and peer-group compensation surveys.
• Schedules appointments and issues staff identification badges.
• Assists with the preparation of the Personnel Agenda for Board of Education meetings.
• Assists in core data reporting, drafting, generating, and formatting statistical and workforce reports (salary, leave, and staffing trends).
• Assists with FMLA documentation and records maintaining confidentiality.
• Attends confidential meetings, transcribes minutes, and prepares distribution materials as requested.
• Provides professional customer service, answers general inquiries, and interprets basic district procedures.
• Assists with filing, digital archiving, and annual file audits to ensure strict adherence to state records retention schedules.

COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2026-2027 Classified Salary Schedule ; Office Personnel

Starting Pay: $23.31 per hour

APPLICATION DEADLINE: Open Until Filled

Mehlville School District is an Equal Opportunity Employer and E-Verify Participant

Position Type: Full-Time

Salary: $23.31 Per Hour

Support Staff > Human Resources

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required