HR Assistant – Recruiting Operations (Hybrid)

The Addison Group; Chicago (IL); Hybrid; USD 29,000 - 30,000; Full time

Benefits offered by this job

Dental

Medical

Vision

401(k)

Job summary

The Addison Group in Chicago is hiring an HR Assistant to support interview scheduling, recruiting logistics, and day-to-day HR operations. This contract role focuses on coordinating large-scale interview events, managing a shared inbox, and maintaining accurate HR records.

Ideal candidates have 2–3+ years of administrative experience, strong calendar skills, and proficiency with Microsoft Office. Bachelor's degree preferred; SAP and Concur familiarity is a plus.

Qualifications

• 2–3+ years of administrative or coordination experience in a fast-paced setting.
• Experience with scheduling, managing calendars, or coordinating meetings—doesn’t need to be in a corporate environment
• Bachelor’s degree strongly preferred
• Proficient in Microsoft Office; familiarity with SAP and Concur is a plus
• Organized, assertive, and detail-oriented with strong follow-through

Responsibilities

• Coordinate interview logistics and complex scheduling for large-scale recruiting events
• Support the recruiting team by managing a shared email inbox and responding to candidate inquiries
• Assist with HR-related administrative tasks, including data entry, filing, and reporting
• Track interview activity and maintain up-to-date records in applicant tracking systems
• Help with travel coordination and event planning (minimal but occasional)
• Maintain high attention to detail during high-volume scheduling windows
• Collaborate closely with other administrators and support teams for smooth onboarding and candidate experiences

Skills

Scheduling

Calendar management

Administrative support

Data entry

MS Office

Communication

Problem solving

Education

Bachelor's degree

Tools

SAP

Concur

Microsoft Office

Job description

The Addison Group in Chicago is hiring an HR Assistant to support interview scheduling, recruiting logistics, and day-to-day HR operations. This contract role focuses on coordinating large-scale interview events, managing a shared inbox, and maintaining accurate HR records.

Ideal candidates have 2–3+ years of administrative experience, strong calendar skills, and proficiency with Microsoft Office. Bachelor's degree preferred; SAP and Concur familiarity is a plus.