HR Assistant

The Addison Group; Chicago (IL); Hybrid; USD 48,000 - 50,000; Full time

Benefits offered by this job

One remote workday per week after培训

Process improvements and AI-driven HR

Exposure to broad HR functions

Job summary

The Addison Group is seeking an experienced HR Assistant in Chicago, IL to provide administrative and employee support within a busy HR department. This contract-to-hire role requires handling confidential documentation, coordinating leave processes, payroll and benefits inquiries, and supporting HR operations for ~300 employees.

Qualified candidates have 3–5+ years in HR administration, strong Excel and Office skills, experience with HRIS (Oracle a plus), and familiarity with AI tools like

Qualifications

• 3-5+ years of experience in HR administration/coordination
• FMLA and leave administration experience
• Strong HR policies and documentation knowledge
• Advanced Excel and MS Office skills
• Experience with an HRIS; Oracle a plus
• Familiarity with AI tools including Microsoft Copilot
• Bachelor's degree required for permanent employment consideration
• Strong organization and prioritization in a fast-paced environment
• Excellent interpersonal and communication skills with discretion

Responsibilities

• Provide administrative and operational support to the HR team for ~300 employees
• Serve as primary contact for payroll, benefits, onboarding, leaves, and HR inquiries
• Maintain confidential personnel files and HR documentation
• Assist with FMLA administration and tracking
• Coordinate onboarding, offboarding, and benefits administration
• Update HRIS, spreadsheets, and internal tracking systems
• Prepare reports, presentations, and employee communications for HR leadership
• Identify opportunities to improve workflows with technology and AI tools
• Manage multiple requests and ensure timely follow-up

Skills

HR experience

Excel skills

MS Office

Organizational skills

Communication skills

Discretion

AI tools familiarity

Education

Bachelor's degree

Tools

HRIS

Oracle

Microsoft Copilot

Job description

Job Title: HR Assistant

Industry: Logistics

Location (city, state): Chicago, IL

Assignment Type: Contract-to-Hire

Pay: $35 - $36 / hour

Work Schedule: Monday - Friday, 9:00 AM - 5:00 PM. One remote day per week available after training.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established organization within the logistics and supply chain industry, supporting a large and diverse workforce across multiple locations. The organization offers a fast-paced corporate environment focused on operational efficiency and employee support.

Job Description:

Our client is seeking an experienced HR Assistant to provide administrative and employee support to a busy Human Resources department. This individual will assist with daily HR operations, maintain confidential employee documentation, coordinate leave-related processes, and serve as a primary resource for general employee questions.

The ideal candidate has a strong background in HR administration, knowledge of employment regulations and leave policies, and the ability to manage competing priorities in a high-volume environment. This position requires someone who is personable, resourceful, technology-savvy, and comfortable working independently.

Key Responsibilities:

• Provide administrative and operational support to the Human Resources team, assisting approximately 300 employees and additional regional staff
• Serve as a primary contact for employee questions related to payroll, benefits, onboarding, leave policies, and general HR matters
• Maintain confidential personnel files, employee records, and HR documentation while ensuring accuracy and organization
• Assist with FMLA administration, leaves of absence, employee paperwork, documentation, and tracking
• Coordinate onboarding, offboarding, employee status changes, benefits administration, and other routine HR processes
• Update HRIS platforms, spreadsheets, and internal tracking systems to support accurate recordkeeping and reporting
• Prepare reports, presentations, employee communications, and other materials for HR leadership
• Identify opportunities to improve administrative workflows through technology, automation, and AI-based tools
• Manage multiple employee requests and time-sensitive assignments while maintaining professionalism and strong customer service
• Direct specialized HR questions to the appropriate internal departments and ensure timely follow-up

Qualifications:

• 3 - 5+ years of experience in Human Resources administration, HR coordination, or an HR Specialist/Generalist role
• Recent, hands-on experience with FMLA, leave of absence administration, and applicable employment regulations
• Strong understanding of HR policies, employee documentation, and general HR procedures
• Advanced Microsoft Excel skills, including reporting, data tracking, and spreadsheet management
• Proficiency in Microsoft Office, including Word, Outlook, and PowerPoint
• Experience with an HRIS platform; Oracle experience is a plus
• Familiarity with AI tools and Microsoft Copilot to improve processes and administrative efficiencies
• Bachelor's degree required for permanent employment consideration
• Strong organizational skills and ability to manage competing priorities in a fast-paced environment
• Excellent interpersonal and communication skills with a patient, approachable, and service-oriented attitude
• Ability to handle confidential employee information with discretion and professionalism

Perks:

• One remote workday per week after training
• Opportunity to contribute to process improvements and technology-driven HR initiatives
• Exposure to a broad range of HR functions and regional employee support

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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