HR Assistant: Onboarding, Records & Employee Support

Marquette; Indianapolis (IN); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Daily Pay

Tuition reimbursement

Child care reimbursement

Shift differential

Holiday pay

Attendance bonus

Referral bonus

Life insurance

Disability insurance

403(b) retirement plan

On-site fitness center

Job summary

Marquette is seeking a friendly Human Resources Assistant to support daily HR operations and serve as a resource for employees, applicants, and new hires. The role includes administration, onboarding coordination, and maintaining confidential records with a strong emphasis on accuracy and service orientation.

You will partner with recruiters, manage orientations, and help with trainings while upholding privacy and compliance guidelines in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Two years of Human Resources or related experience preferred.
• Strong written and verbal communication skills.
• Ability to multitask and effectively manage multiple people, phone calls, and priorities.
• Proficiency with Microsoft Office and standard office equipment.

Responsibilities

• Serve as the first point of contact for the Human Resources Department and provide friendly, professional support to employees and applicants.
• Provide administrative support for daily HR operations.
• Partner with the Recruiter to coordinate job offers, pre-employment screenings, background checks, references, MVRs, OIG checks, and new hire paperwork.
• Facilitate new hire orientation and assist with scheduling other employee trainings
• Maintain accurate employee records, HRIS/timekeeping systems, I-9s, benefits records, and other confidential HR files in compliance with applicable regulations.
• Maintain employee training records and prepare training certificates.
• Track employee certifications, licenses, required screenings, and renewal dates.
• Assists employees with setting up network access.
• Assists with employee communication regarding events and/or company information.

Skills

Communication skills

Multitasking

MS Office

Discretion

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Marquette is seeking a friendly Human Resources Assistant to support daily HR operations and serve as a resource for employees, applicants, and new hires. The role includes administration, onboarding coordination, and maintaining confidential records with a strong emphasis on accuracy and service orientation.

You will partner with recruiters, manage orientations, and help with trainings while upholding privacy and compliance guidelines in a fast-paced environment.