HR Assistant: Onboarding & Compliance Support

Mge Underground Inc; Paso Robles (CA); On-site; USD 71,635,200 - 80,231,424; Full time

Benefits offered by this job

Medical, dental, vision, and life보험

401K

Vacation and holidays

Ergonomic equipment

Employee recognition events

Job summary

MGE Underground Inc is seeking an HR Assistant to support HR functions at our Paso Robles headquarters. The role handles onboarding, verifications, I-9 processing, and maintaining confidential employee records. It requires strong communication, discretion, and the ability to audit records to ensure compliance.

The position operates Monday–Friday, with on-site work from 7:00 a.m. to 3:30 p.m., and offers competitive pay and benefits as part of our HR team.

Qualifications

• Proficient in Microsoft Office Suites (Outlook, Word, Excel).
• Excellent verbal and written communication skills.
• Ability to maintain discretion, diplomacy, and confidentiality.
• Critical thinking with problem-solving ability.
• Ability to learn HRIS and other HR systems quickly.

Responsibilities

• Process union new hire onboarding, document collection, file management, and data entry.
• Initiate and review pre-employment requirements (background checks, motor vehicle records, verifications).
• Complete and verify I-9 forms; maintain I-9 records and audits.
• Manage JATC correspondence and proper record filing.
• Process union referrals not selected for hire and complete paperwork.
• Perform DOT employment verifications for DOT-regulated employees.
• Follow up with non-union hires after onboarding completion.
• Assist in filing employee documents and maintain HRIS records.
• Ensure confidential and accurate recordkeeping; conduct annual audits.

Skills

MS Office proficient

Verbal & written communication

Discretion & confidentiality

Critical thinking

HRIS systems

Education

High School Diploma or GED

Job description

MGE Underground Inc is seeking an HR Assistant to support HR functions at our Paso Robles headquarters. The role handles onboarding, verifications, I-9 processing, and maintaining confidential employee records. It requires strong communication, discretion, and the ability to audit records to ensure compliance.

The position operates Monday–Friday, with on-site work from 7:00 a.m. to 3:30 p.m., and offers competitive pay and benefits as part of our HR team.