HR Assistant

Stoughton Trailers; Stoughton (WI); On-site; USD 55,000 - 70,000; Full time

Job summary

Stoughton Trailers in Wisconsin is seeking an HR Generalist to act as the first HR contact for employees and visitors. You will support daily HR operations, answer questions on benefits and payroll, and assist with onboarding for multiple plants nationwide.

You will generate regular HR reports, maintain I-9 and E-Verify compliance, and assist with recruiting and employee relations initiatives. This role operates within a collaborative HR team and supports company events and communications.

Qualifications

• Experience in HR administration and employee records.
• Knowledge of Kronos, benefits, and payroll related tasks.
• Strong communication and problem-solving abilities.
• Ability to translate or facilitate Spanish-English HR communications.

Responsibilities

• Serve as the first HR contact for employees, supervisors, and visitors.
• Assist with day-to-day operations of the HR department.
• Answer questions on benefits, shift changes, promotions, pay changes, and attendance.
• Generate HR reports daily, weekly, or monthly.
• Assist with onboarding for new hires across Plant 5, 6, and 1.
• Process terminations and transfers in Kronos.
• Maintain I-9 documentation and process E-Verify.
• Coordinate employee recognition and company events.
• Support recruiting and employee relations initiatives.
• Distribute notices and communications across plants.

Skills

HR administration

Employee relations

Recruiting support

Bilingual Spanish

Tools

Kronos

OnBase

E-Verify

I-9

Job description

Essential Duties and Responsibilities:

• Serve as the first HR contact for employees, supervisors, and visitors.
• Assist with the day-to-day operations of the Human Resources department.
• Answer employee questions regarding benefits, shift changes, promotions, appraisals/pay changes, employee status, direct deposit, leave of absence, attendance, Kronos, etc.
• Generate and assist with HR reports daily, weekly or monthly as needed.
• Conduct all the data entry for new hires for Plant 5, 6, and 1.
• Process terminations, job transfers, and employee wage changes in Kronos.
• Answer main HR phone line and transfer to the appropriate team member.
• Coordinate/ organize anniversary and retirement celebrations including ordering the checks for the anniversary employees through our check system.
• Maintain I-9 documentation and process E-Verify.
• Review uniform invoices in OnBase system and send for approval.
• Create new badges and manage replacement badges plant wide.
• Prepares new employee personnel files. Maintains record keeping of all personnel files and their contents.
• Assist recruiting teams in talent acquisition process.
• Assist HR BP team when necessary for employee relations issues.
• Assist employees with leave of absence process.
• Distribute employee notices/ communication throughout the plants as needed.
• Process reimbursement of Canteen vending machines,
• Verify employment for outside agencies through fax or phone calls.
• Respond to unemployment questionnaires from state unemployment agency.
• Translate safety documents, handouts, signage, and other required employee communication from English to Spanish.
• Assist with company functions or celebrations. (ie: employee appreciation, holiday parties).
• Assist benefits team and talent development team with orientation preparation.
• Interpret simultaneously during employee trainings.
• Interpret in consecutive mode during employee evaluations, consultations, or disciplinary actions.
• Process employee tax withholding forms in a timely manner (within 24 hrs. of submission).
• Interpret trainings with talent development team and employee meetings with supervisor
• Manage HR petty cash supply.
• Coordinate recognition of employees' life events and milestones. (Ordering flowers, sending sympathy cards, etc.)
• Work and communicate in a team environment.
• Other duties may be assigned as required by the Company.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.