HR Assistant

Stoughton Trailers, LLC; Stoughton (WI); On-site; USD 38,000 - 46,000; Full time

Job summary

Stoughton Trailers, LLC is seeking an HR Coordinator to support daily HR operations on-site in Stoughton, WI. You will be the first HR contact for employees and supervisors, handle benefits questions, Kronos data, new hires and terminations, and assist with payroll changes.

You will collaborate with HR teams, coordinate events and recognition programs, translate safety documents, maintain personnel files, and support recruiting and employee relations with a proactive, team-oriented approach.

Responsibilities

• Serve as the first HR contact for employees, supervisors, and visitors.
• Assist with day-to-day operations of the HR department.
• Answer employee questions regarding benefits, shift changes, promotions, appraisals/pay changes, employee status, direct deposit, leave of absence, attendance, Kronos, etc.
• Generate and assist with HR reports daily, weekly or monthly as needed.
• Conduct data entry for new hires for Plant 5, 6, and 1; process terminations, job transfers, and wage changes in Kronos.
• Answer main HR phone line and transfer to appropriate team member.
• Coordinate/organize anniversaries and retirement celebrations, including issuing checks.
• Maintain I-9 documentation and process E-Verify.
• Review and approve uniform invoices in OnBase; create new badges and manage replacements plant-wide.
• Prepare new employee personnel files and maintain records; assist recruiting and HR BP teams as needed.
• Assist employees with leave of absence processes and distribute notices/communication across plants.
• Process reimbursements for Canteen vending machines; verify employment for outside agencies; respond to unemployment questionnaires.
• Translate safety documents and communications from English to Spanish; assist with company functions and orientation preparation.
• Interpret during trainings and evaluations; manage HR petty cash supply.
• Coordinate recognition of life events and milestones for employees.

Job description

Headquarters
1800 Greenbriar Drive
Stoughton, WI 53589, USA

Headquarters
1800 Greenbriar Drive
Stoughton, WI 53589, USA

• Serve as the first HR contact for employees, supervisors, and visitors.
• Assist with the day-to-day operations of the Human Resources department.
• Answer employee questions regarding benefits, shift changes, promotions, appraisals/pay changes, employee status, direct deposit, leave of absence, attendance, Kronos, etc.
• Generate and assist with HR reports daily, weekly or monthly as needed.
• Conduct all the data entry for new hires for Plant 5, 6, and 1.
• Process terminations, job transfers, and employee wage changes in Kronos.
• Answer main HR phone line and transfer to the appropriate team member.
• Coordinate/ organize anniversary and retirement celebrations including ordering the checks for the anniversary employees through our check system.
• Maintain I-9 documentation and process E-Verify.
• Review uniform invoices in OnBase system and send for approval.
• Create new badges and manage replacement badges plant wide.
• Prepares new employee personnel files. Maintains record keeping of all personnel files and their contents.
• Assist recruiting teams in talent acquisition process.
• Assist HR BP team when necessary for employee relations issues.
• Assist employees with leave of absence process.
• Distribute employee notices/ communication throughout the plants as needed.
• Process reimbursement of Canteen vending machines,
• Verify employment for outside agencies through fax or phone calls.
• Respond to unemployment questionnaires from state unemployment agency.
• Translate safety documents, handouts, signage, and other required employee communication from English to Spanish.
• Assist with company functions or celebrations. (ie: employee appreciation, holiday parties).
• Assist benefits team and talent development team with orientation preparation.
• Interpret simultaneously during employee trainings.
• Interpret in consecutive mode during employee evaluations, consultations, or disciplinary actions.
• Process employee tax withholding forms in a timely manner (within 24 hrs. of submission).
• Interpret trainings with talent development team and employee meetings with supervisor
• Manage HR petty cash supply.
• Coordinate recognition of employees’ life events and milestones. (Ordering flowers, sending sympathy cards, etc.)
• Work and communicate in a team environment.
• Other duties may be assigned as required by the Company.

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.