UNIT SECRETARY - Part Time Emergency Department

Priority Dispatch Corp.; Northern (KY); Hybrid; USD 22,000 - 30,000; Part time

Benefits offered by this job

403(b) Retirement Plan

Paid Leave for All Workers Act Leave

Job summary

Fairfield Memorial Hospital Association in Fairfield, IL is seeking a Part-time Unit Secretary for the Emergency Department. The role provides clerical, communication, and administrative support to ensure smooth patient flow and high-quality care.

You will manage patient registration, process physician orders, and maintain medical records while upholding confidentiality and professionalism. Candidates should have a high school diploma; hospital or healthcare experience is preferred.

Qualifications

• Required: High school diploma or equivalent.
• Preferred: Previous hospital, healthcare, or medical office experience.

Responsibilities

• Answer telephones, patient call lights, and direct communications appropriately.
• Assist nursing staff by processing clerical tasks and maintaining patient records.
• Coordinate communication with physicians, transfer centers, and ancillary departments as directed.
• Prepare and organize patient charts and transfer documentation.
• Maintain confidentiality of patient and hospital information.
• Assist with department supply management and restocking.
• Demonstrate knowledge of hospital emergency codes and procedures.
• Support a positive patient care environment through professional customer service and teamwork.

Skills

Customer service

Interpersonal skills

Organizational skills

Time management

Multitasking

Patient data entry

Documentation accuracy

Confidentiality

Stress management

Education

High school diploma

Tools

N/A

Job description

# UNIT SECRETARY - Part Time Emergency DepartmentFairfield Memorial Hospital Association - FAIRFIELD, IL 62837## OverviewSalary Range$16.00 - $22.00 HourlyPosition TypePart TimeJob ShiftMid ShiftCategoryEmergency Department## Description**NATURE OF WORK**The Emergency Department Unit Secretary provides essential clerical, communication, and administrative support to the Emergency Department team to ensure efficient patient flow and high quality patient care. This position serves as a central point of coordination for patients, families, physicians, nurses, and ancillary departments by managing patient registration, processing physician orders, maintaining medical records, facilitating communication, and supporting departmental operations. The Unit Secretary plays a vital role in creating a positive patient experience while maintaining confidentiality, professionalism, and compliance with hospital policies and procedures.Responsibilities include, but are not limited to:* Answer telephones, patient call lights, and direct communications appropriately.* Assist nursing staff by processing clerical tasks and maintaining patient records.* Coordinate communication with physicians, transfer centers, and ancillary departments as directed.* Prepare and organize patient charts and transfer documentation.* Maintain confidentiality of patient and hospital information.* Assist with department supply management and restocking.* Demonstrate knowledge of hospital emergency codes and procedures.* Support a positive patient care environment through professional customer service and teamwork.* Participate in emergency preparedness activities and departmental training.* Perform other duties as assigned to support Emergency Department operations.**COMPENSATION:** $16-$22 per hour**BENEFITS*** 403(b) Retirement Plan* Paid Leave for All Workers Act Leave (1 hour for every 40 hours worked)**WHAT FMH HAS TO OFFER**Fairfield Memorial Hospital provides a competitive salary and comprehensive benefits package designed to support the well being and long term success of our team members. We are committed to fostering a supportive, rewarding workplace where employees feel valued, engaged, and equipped to grow in their careers. FMH is a drug free workplace. All candidates must successfully complete a pre‐employment drug screening as a condition of hire. We believe our people are our greatest strength and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.## Qualifications**EDUCATION/QUALIFICATIONS*** Required: High school diploma or equivalent.* Preferred: Previous hospital, healthcare, or medical office experience.**EXPERIENCE*** Preferred: Previous clerical, customer service, or healthcare experience preferred but not required; Experience working in a fast-paced environment with multiple priorities preferred.**SKILLS*** Excellent customer service and interpersonal communication skills.* Strong organizational and time management abilities.* Ability to multitask and prioritize responsibilities in a busy Emergency Department.* Ability to accurately enter and maintain patient information.* Strong attention to detail and documentation accuracy.* Ability to work effectively with patients, physicians, nurses, and ancillary departments.* Knowledge of confidentiality requirements related to protected health information.* Ability to remain calm and professional in stressful or emergency situations.