HR and Operations Coordinator

Geneva Search Partners LLC; Elmhurst (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Geneva Search Partners LLC in the West Suburbs of Chicago is seeking an experienced office administrator to own day-to-day operations, payroll coordination for multiple entities, and confidential HR tasks. You’ll partner with leadership to drive efficiency and ensure smooth onboarding for new hires.

The role requires strong organizational skills, technical aptitude, and discretion handling sensitive information.

Qualifications

• 3+ years of office administration experience.
• Tech-savvy and highly organized.
• Strong problem-solving and communication skills.
• Professional and comfortable handling confidential information.
• Spanish-speaking skills are a plus.
• Must live within the Chicago area.
• Must be legally authorized to work in the U.S.
• Must not require employment sponsorship now or in the future.

Responsibilities

• Support senior leadership and day-to-day office operations.
• Coordinate payroll for multiple entities and 1,000+ employees.
• Maintain confidential employee records and assist with benefits/HR administration.
• Support recruiting, job boards and new employee onboarding.
• Prepare operational reports and assist with compliance.
• Coordinate technology/equipment needs.
• Help support an upcoming office transition.
• Jump in on special projects and other business needs.

Skills

Office administration

Payroll coordination

HR administration

Communication

Confidential information handling

Spanish (nice-to-have)

Problem solving

Tools

Payroll software

HRIS/Payroll systems

Microsoft Excel

Microsoft Office

Job description

West Suburbs of Chicago | 5 Days in Office

Looking for a role where every day is different? Join a growing, entrepreneurial organization where you’ll work closely with leadership and play a key role across office administration, payroll, HR and operations.

This is a high-visibility, hands-on position for someone who is proactive, organized and enjoys taking ownership.

What You’ll Do:

• Support senior leadership and day-to-day office operations
• Coordinate payroll for multiple entities and 1,000+ employees
• Maintain confidential employee records and assist with benefits/HR administration
• Support recruiting, job boards and new employee onboarding
• Prepare operational reports and assist with compliance
• Coordinate technology/equipment needs
• Help support an upcoming office transition
• Jump in on special projects and other business needs

What We’re Looking For:

• 3+ years of office administration experience
• Tech-savvy and highly organized
• Strong problem-solving and communication skills
• Professional and comfortable handling confidential information
• Spanish-speaking skills are a plus
• Must currently live within the Chicago area
• Must be legally authorized to work in the U.S.
• Must not require employment sponsorship now or in the future

The Opportunity:

If you’re someone who likes variety, responsibility and being a go-to person within a growing company, this could be a great fit.

West Suburbs | 5 Days in Office