HR Analyst

Dexian; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Dexian is seeking an experienced HR Analyst to coordinate end-to-end preboarding and onboarding for employees and contingent workers within a regulated environment. This role acts as a central point of coordination across multiple teams to ensure a seamless, compliant onboarding from preboarding through Day 1.

You will monitor case progress, support workforce readiness, ensure documentation, verification, and system access, and promote audit readiness across regional teams and shifts.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Three or more years of onboarding operations experience.
• Experience in regulated or compliance-focused environments preferred.
• Experience coordinating onboarding for employees and contingent workers.

Responsibilities

• Coordinate end-to-end preboarding and onboarding for employees and contingent workers.
• Launch onboarding workflows and monitor case progress for timely completion.
• Track onboarding status, manage outstanding items, and escalate when needed.
• Serve as primary contact for candidates, managers, and onboarding partners.
• Ensure onboarding documentation, attestations, and access are completed on schedule.
• Maintain onboarding records in compliance with policies and audit requirements.
• Identify and recommend process improvements for onboarding efficiency and compliance.

Skills

Organizational skills

Project coordination

Attention to detail

Communication skills

Stakeholder management

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

Fieldglass

Oracle

Job description

We are seeking an experienced HR Analyst to coordinate end-to-end preboarding and onboarding activities for employees and contingent workers within a highly regulated environment. This role serves as a central point of coordination across multiple teams to ensure a seamless, compliant, and operationally ready onboarding experience. The HR Analyst will oversee onboarding activities, monitor case progress, and support workforce readiness from preboarding through Day 1, ensuring all requirements, including documentation, employment verification, and system access, are completed in accordance with company policies, regional standards, and operational procedures. This position supports regional business needs while promoting compliance, operational efficiency, and audit readiness.

Key Responsibilities

• Coordinate comprehensive preboarding and onboarding activities for employees and contingent workers using designated HR and onboarding systems, ensuring compliance with company policies and regional requirements.
• Launch onboarding workflows and monitor case progress to ensure timely completion of all required activities and milestones.
• Track onboarding status and proactively manage outstanding items, follow-ups, and escalations.
• Serve as the primary point of contact for candidates, contingent workers, hiring managers, and onboarding partners throughout the onboarding process.
• Provide onboarding support aligned with regional requirements and time zone considerations across multiple business units and worker populations.
• Support access and activation controls to ensure all onboarding requirements are completed prior to worker start dates and system access authorization.
• Coordinate identity verification, employment eligibility, and right-to-work validation activities during preboarding and Day 1 processes.
• Ensure required onboarding documentation, agreements, attestations, and acknowledgments are completed accurately and on schedule.
• Monitor onboarding workflows for risks, compliance concerns, or process exceptions and escalated issues as appropriate.
• Coordinate required compliance training and track completion through resolution.
• Partner with HR Operations, Talent Acquisition, Procurement, Security, and hiring managers to address onboarding challenges and remove barriers to readiness.
• Maintain onboarding records and documentation in accordance with company standards, regulatory requirements, and audit expectations.
• Identify and recommend process improvements that enhance onboarding efficiency, compliance, and the overall worker experience.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Three or more years of experience supporting onboarding operations, HR administration, workforce management, or related functions.
• Previous experience in a regulated or compliance-focused environment preferred.
• Demonstrated success coordinating onboarding or workforce administration activities for employees and contingent workers.
• Strong organizational and project coordination skills with the ability to manage multiple onboarding cases simultaneously.
• Excellent attention to detail and experience handling sensitive and confidential information.
• Strong communication, customer service, and stakeholder management skills.
• Ability to effectively prioritize competing demands in a fast-paced, high-volume environment.
• Experience with HRIS and onboarding technologies, including platforms such as Fieldglass, Oracle, or similar systems preferred.

Preferred Qualifications

• Experience supporting onboarding programs within highly regulated or compliance-sensitive environments.
• Proven ability to manage multiple priorities while maintaining accuracy and service quality.
• Strong documentation, data management, and process-tracking capabilities.
• Experience contributing to process improvement initiatives that enhance onboarding effectiveness, compliance, and operational efficiency.

Why This Opportunity May Be Appealing

This role offers the opportunity to make a meaningful impact within a fast-paced, compliance-driven environment by helping create a positive and efficient onboarding experience for a diverse workforce. You will collaborate with cross-functional teams, gain exposure to regional and global onboarding practices, and play a key role in ensuring workforce readiness and regulatory compliance. The position also provides opportunities to contribute to process improvement initiatives, strengthen operational effectiveness, and support a best-in-class onboarding experience.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.