HR Administrator - Payroll Specialist (Remote-First)

Placements24; United States; Remote; USD 48,000 - 68,000; Full time

Benefits offered by this job

Medical aid

Retirement contributions

Fully remote

Job summary

Placements24 is seeking a meticulous HR Administrator with a payroll focus to join our fully remote team. You will manage payroll processing for all employees, maintain records, and ensure compliance with South African payroll regulations.

The role requires 3+ years in HR administration with payroll, proficiency in VIP, Sage, and Pastel Payroll, and strong numerical accuracy. You will handle confidential data and respond to payroll queries.

Qualifications

• A relevant qualification in HR, Payroll Administration, or Accounting.
• Minimum of 3 years of HR administration experience with a payroll focus.
• In-depth knowledge of SA payroll laws, tax regs, and BCEA/LRA/PAYE/UIF/SDL.
• Proficiency with payroll software (VIP, Sage, Pastel Payroll) and HRIS systems.

Responsibilities

• Process payroll accurately for all employees and meet deadlines.
• Maintain payroll records: employee data, earnings, deductions, taxes.
• Ensure compliance with SA payroll legislation (PAYE, UIF, SDL, etc.).
• Administer benefits such as medical aid and retirement funds.
• Handle employee payroll queries with clear responses.
• Prepare payroll reports for management and government agencies.
• Audit payroll data to identify discrepancies and correct them.

Skills

Payroll processing

HR administration

Numerical accuracy

Time management

Education

Relevant qualification in HR, Payroll Administration, or Accounting

Tools

VIP Payroll

Sage

Pastel Payroll

HRIS systems

Job description

About the Role

Our client is looking for a meticulous and experienced HR Administrator with a specialization in Payroll to join their dynamic, **fully remote** team. This role is fundamental to ensuring accurate and timely processing of payroll for all employees, maintaining payroll records, and ensuring compliance with all relevant regulations. You will be the go-to person for payroll-related queries, providing support and clear information to employees. The ideal candidate will have a strong understanding of payroll systems, South African payroll laws, and a keen eye for detail. This remote-first position requires excellent organizational skills and the ability to manage sensitive information with the utmost confidentiality and integrity. Join a supportive and collaborative environment where your expertise in payroll administration is highly valued.

Key Responsibilities

• Process payroll accurately and efficiently for all employees on a regular basis, ensuring compliance with deadlines.
• Manage and maintain accurate payroll records, including employee data, earnings, deductions, and taxes.
• Ensure compliance with all South African payroll legislation, including PAYE, UIF, SDL, and other statutory requirements.
• Administer employee benefits programs, including medical aid, retirement funds, and leave management.
• Handle payroll-related queries from employees and management, providing clear and timely resolutions.
• Prepare and submit payroll reports to management and relevant government agencies.
• Conduct regular audits of payroll data to identify and correct any discrepancies.
• Stay updated on changes in payroll legislation and best practices, implementing necessary adjustments to payroll processes.
• Manage the administration of new hires, terminations, and employee data changes in the payroll system.
• Liaise with external payroll service providers or auditors as needed.

Requirements

• A relevant qualification in HR, Payroll Administration, or Accounting.
• Minimum of 3 years of experience in HR administration with a specific focus on payroll processing.
• In-depth knowledge of South African payroll laws, tax regulations, and statutory requirements (e.g., BCEA, LRA, PAYE, UIF, SDL).
• Proficiency in using payroll software (e.g., VIP, Sage, Pastel Payroll) and HRIS systems.
• Excellent numerical skills and a high level of accuracy.
• Strong organizational and time management skills, with the ability to meet strict deadlines.
• Good communication and interpersonal skills, with the ability to explain complex payroll information clearly.
• High level of integrity and ability to handle confidential information with discretion.
• Proven ability to work independently and effectively in a **remote-first** environment.
• Attention to detail and a methodical approach to tasks.

Benefits

Our client offers a competitive salary, a comprehensive benefits package including medical aid and retirement contributions. This **fully remote** role provides significant flexibility, allowing you to work from home and maintain a healthy work-life balance. We are committed to your professional development and offer opportunities for ongoing training and skills enhancement. Join a supportive and collaborative team that values your expertise and contribution. You will have access to modern HR technology and systems to perform your duties efficiently.