HR Administrator

Zoe; Feltham (ID); On-site; USD 38,000 - 60,000; Full time

Job summary

Zoe is seeking a diligent HR Administrator to support recruitment, onboarding, employee records, absence management and general HR queries. Working alongside the Compliance Manager, you will help ensure HR processes are well organised, compliant and delivered to a high standard.

This role is office-based, Monday to Friday, 9am–6pm, with 22 days holiday. The successful candidate will be highly organised, discreet, and capable of managing multiple tasks in a fast-paced environment, using MS Office

Qualifications

• Strong organisational skills with attention to detail.
• Ability to handle confidential information discreetly.
• Clear written and verbal communication with employees at all levels.
• Proficient in Microsoft Word, Excel and HR systems.

Responsibilities

• Maintain accurate and confidential employee records and HR files.
• Support the employee lifecycle from recruitment to leavers.
• Prepare contracts, offer letters and HR correspondence.
• Track holidays, absence, training and certifications.
• Help maintain HR policies and UK employment compliance.
• Produce HR reports and management information.
• Handle sensitive information with professionalism and discretion.
• Contribute to a positive workplace culture.

Skills

Highly organised

Confidential information handling

Professional communication

Prioritisation & time management

Fast-paced environment

Administrative excellence

Microsoft Word

Microsoft Excel

HR systems

Tools

Microsoft Word

Microsoft Excel

HR systems

Job description

About Us

Our client are a leading fine art logistics and installation company, trusted by galleries, collectors, auction houses, and institutions across the UK and internationally. Our team specialises in the safe handling, transport, and installation of valuable artworks, interior design and antiques, delivering the highest standards of care and professionalism.

Position Overview

The HR Administrator will work alongside our Compliance Manager and assist provide efficient and confidential administrative support across the employee lifecycle, helping to ensure that our HR processes are well organised, compliant and delivered to a high standard.

You will work closely with managers and employees across the business, supporting recruitment, onboarding, employee records, absence management, and general HR queries.

The successful candidate will be highly organised, approachable and discreet, with excellent attention to detail and a genuine interest in supporting people.

Key Responsibilities

• Maintain accurate and confidential employee records, HR systems and personnel files.
• Support the employee lifecycle, including recruitment, pre-employment checks, onboarding, probation, annual reviews and leavers.
• Prepare contracts, offer letters, HR correspondence and other employee documentation.
• Maintain holiday, absence, training and certification records, ensuring key dates and renewals are monitored.
• Assist with maintaining HR policies, procedures and compliance with UK employment legislation.
• Produce HR reports and management information as required.
• Handle sensitive information with professionalism, discretion and confidentiality.
• Contribute to a positive, professional and supportive workplace culture.

Skills & Experience

• Highly organised with excellent attention to detail.
• Confident managing confidential and sensitive information.
• Approachable, professional and comfortable communicating with employees at all levels.
• Able to prioritise competing tasks and meet deadlines.
• Comfortable working in a fast-paced, operational environment.
• A strong administrator with excellent written and verbal communication skills.
• Competent using Microsoft Office, particularly Word and Excel.
• Comfortable learning and using HR systems and databases.Practical, flexible and able to adapt to changing business requirements.

Employment Terms

• M-F Office Based 9am-6pm
• 22 days holiday