HR Administrative Specialist (Onsite) - Manufacturing

Actalent; Batesville (IN); Presencial; USD 30.000 - 32.000; Jornada completa

Descripción de la vacante

Actalent is seeking an Administrative Assistant III at our Batesville, IN site to provide comprehensive HR and administrative support for a busy manufacturing environment. You will maintain employee data, post openings, support union processes, and generate HR analytics in a fully onsite role with daytime hours and possible overtime.

This position focuses on accurate records, staffing coordination, onboarding, timecard support, and strong collaboration with the Plant Manager and plant personnel.

Formación

• Demonstrated experience providing administrative support in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• High level of accuracy and attention to detail in data entry, recordkeeping, and documentation.
• Ability to work with HR information systems, including processing transactions and maintaining employee data.
• Proficiency in managing schedules, coordinating meetings, and handling office communications.
• Strong written and verbal communication skills to interact effectively with employees at all levels.
• Ability to handle confidential information with discretion and maintain professional integrity.
• Comfort working onsite in a manufacturing environment and engaging directly with plant personnel.

Responsabilidades

• Serve as the first point of contact for employees on HR-related questions and direct inquiries to appropriate resources.
• Provide administrative support to the Plant Manager, including scheduling, documentation, and general office coordination.
• Perform Workday transactions and maintain accurate employee data, ensuring timely updates to personnel records.
• Post job openings, coordinate interview schedules, and support the bid process for internal candidates.
• Generate HR reporting and analytics to support workforce planning and decision-making.
• Process personnel status changes, including transfers, promotions, and organizational updates.
• Manage workforce rosters and ensure staffing information is current and accurate.
• Support timecard and attendance reporting, helping to resolve discrepancies and ensure proper tracking.
• Administer vacation and leave records, maintaining accurate documentation of employee time off.
• Maintain employee files and oversee record retention in accordance with company policies and regulatory requirements.
• Audit HR systems regularly to monitor data integrity and correct errors or inconsistencies.
• Manage the HR mailbox, triage employee inquiries, and ensure timely and accurate responses.
• Coordinate new hire processing and onboarding administration, including documentation, system setup, and orientation logistics.
• Provide union administration support, including maintaining seniority lists and administering job bid processes.
• Track and maintain labor relations documentation and records in an organized and accessible manner.
• Support contract administration activities related to union agreements and labor practices.
• Prepare union workforce reporting and assist with overtime and staffing tracking.
• Help prepare materials and documentation for labor-management meetings.
• Compile and organize documentation for grievances and arbitrations, ensuring completeness and accuracy.
• Support and help deliver new hire orientation sessions for union and non-union employees.
• Maintain required labor relations records in compliance with internal policies and external regulations.

Conocimientos

Administrative support

Organizational skills

Communication

Attention to detail

Confidentiality

Onsite work

Herramientas

Workday

Microsoft Office

Descripción del empleo

Actalent is seeking an Administrative Assistant III at our Batesville, IN site to provide comprehensive HR and administrative support for a busy manufacturing environment. You will maintain employee data, post openings, support union processes, and generate HR analytics in a fully onsite role with daytime hours and possible overtime.

This position focuses on accurate records, staffing coordination, onboarding, timecard support, and strong collaboration with the Plant Manager and plant personnel.