HR Administrative Specialist — Onboarding & Reporting

FirstEnergy Corp.; Greensburg (Westmoreland County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive cash compensation

Medical, dental, vision, lifeinsurance

401(k) with company match

Tuition reimbursement

Job summary

FirstEnergy is seeking an HR Administrative Support Specialist to provide comprehensive administrative support to the Human Resources department. You will handle employee inquiries, records management, onboarding coordination, and reporting while upholding confidentiality and accuracy.

The role requires strong communication, organizational skills, and proficiency with MS Office; experience with SAP, Coupa, Empower, Intelex, or FileNet is preferred.

Qualifications

• High school diploma or GED required; bachelor’s degree in HR, Business Administration, or related field preferred.
• Minimum of three years of administrative work experience; HR admin experience preferred.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); SAP, Coupa, Empower, Intelex, FileNet or related systems preferred.
• Strong written and verbal communication, customer service, organization, prioritization, and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment while meeting deadlines and handling confidential information.

Responsibilities

• Provide administrative support to the HR team including scheduling, correspondence, file maintenance, reporting, and department coordination.
• Assist with HR programs, onboarding activities, training coordination, and compliance documentation.
• Maintain accurate HR records, databases, and reporting materials in accordance with procedures and confidentiality.
• Prepare, proofread, and format HR materials using office software and equipment.
• Support purchasing, invoice processing, expense reconciliation, and budget tracking for the department.
• Administer validated applicant testing when needed (EEI testing).
• Communicate effectively with employees, leaders, candidates, vendors, and external partners.
• Support outage and storm restoration activities as required, including evenings and weekends.

Skills

Administrative support

Customer service

Communication

Organization

Detail orientation

Education

High school diploma or GED

Bachelor’s degree in HR or related field (preferred)

Tools

Microsoft Office

SAP

Coupa

Empower

Intelex

FileNet

Job description

FirstEnergy is seeking an HR Administrative Support Specialist to provide comprehensive administrative support to the Human Resources department. You will handle employee inquiries, records management, onboarding coordination, and reporting while upholding confidentiality and accuracy.

The role requires strong communication, organizational skills, and proficiency with MS Office; experience with SAP, Coupa, Empower, Intelex, or FileNet is preferred.