Human Resources Admin

James Edward & Companies, Inc; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

James Edward & Companies, Inc. seeks an HR Administrative Assistant to support daily HR operations, including employee records, onboarding, benefits, compliance tracking, and reporting. You will handle confidential information and coordinate communications with staff.

The role requires strong Microsoft Office skills (Outlook, Word, Excel), attention to detail, data entry accuracy, and the ability to learn Paycom/HRIS within established procedures. Office-based, Monday–Friday in Houston.

Qualifications

• High school diploma or GED required; prior administrative or HR support experience preferred.
• Proficiency in Outlook, Word, and Excel; PivotTable experience desirable.
• Accurate data entry, strong organization, attention to detail, and effective written and verbal communication.
• Ability to learn HRIS/Paycom and follow established procedures, deadlines, and confidentiality requirements.

Responsibilities

• Provide clerical and administrative support for daily HR operations, including employee records, onboarding, benefits administration, compliance tracking, reporting, and employee communications.
• Answer routine HR calls and emails; prepare correspondence, forms, meeting materials, and employee communications.
• Maintain personnel files, electronic records, HRIS/Paycom data, and document tracking; follow up on missing information.
• Finalize new-hire onboarding; review documents for completeness and follow up on outstanding items.
• Process changes, employment verifications, and standard HR paperwork.
• Prepare and submit FSA files and other funding approval requests; process submissions and track confirmations.
• Monitor bereavement notifications and send standard policy-related emails.
• Prepare workers’ compensation wage statements from verified payroll records and submit through approved channels.
• Prepare new-hire attendance and other recurring HR reports; support HR projects and audits.

Skills

Data entry

Organization

Attention to detail

Written communication

Verbal communication

Confidentiality

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PivotTables

Paycom

HRIS

Job description

POSITION SUMMARYProvides clerical and administrative support for daily Human Resources operations, including employee records, onboarding, benefits administration, compliance tracking, reporting, and employee communications. Performs assigned transactions accurately and confidentially under established procedures and HR oversight.ESSENTIAL DUTIES & RESPONSIBILITIESHR Administration & Employee RecordsAnswer routine HR calls and emails; prepare correspondence, forms, meeting materials, and employee communications.Maintain personnel files, electronic records, HRIS/Paycom data, and document tracking; follow up on missing information.Process approved employee changes, employment verifications, and other standard HR paperwork.Track employee anniversaries and recognition milestones; prepare and send anniversary notices, awards, and related communications.Onboarding & ComplianceFinalize new-hire onboarding; review documents for completeness and follow up on outstanding items.Complete assigned Form I-9 and E-Verify steps within required timelines, following company procedures; escalate exceptions.Benefits, Leave & Workers’ Compensation SupportAssist with benefits enrollment records, billing review, invoice reconciliation, and routine benefits reports; flag discrepancies.Prepare and submit FSA files and other funding approval requests for authorized review; process approved submissions and track confirmations.Monitor bereavement notifications and send standard policy-related emails; refer eligibility or exception decisions to HR.Prepare workers’ compensation wage statements from verified payroll records and submit through approved channels.Track benefits, leave, and workers’ compensation documentation, deadlines, and follow-ups as assigned.Reporting & Office SupportPrepare new-hire, attendance, turnover, benefits, and other recurring HR reports.Support HR projects and audits.Protect confidential employee, payroll, benefits, and medical information; refer sensitive decisions to HR management.Other duties as assignedREQUIRED SKILLS & QUALIFICATIONSHigh school diploma or GED; prior administrative or HR support experience preferred.Proficiency in Microsoft Outlook, Word, and Excel required; PivotTable experience highly desirable.Accurate data entry, strong organization, attention to detail, and effective written and verbal communication.Ability to learn HRIS/Paycom and follow established procedures, deadlines, and confidentiality requirements.WORK ENVIRONMENT & PHYSICAL REQUIREMENTSOffice-based, Monday–Friday; occasional overtime may be required. Prolonged computer use, routine filing and office activity, and occasional lifting of up to 20 pounds.#jecodist