HR Administrative Coordinator: Onboarding & Records

Major Drilling America; Salt Lake City (UT); On-site; USD 38,000 - 48,000; Full time

Job summary

Major Drilling America is seeking an HR Assistant to provide administrative support to the Human Resources department and assist with daily HR operations. This in-office role is based in Salt Lake City, UT, with typical hours 8am–5pm, Monday–Friday.

The ideal candidate is detail-oriented, discreet, customer-service focused, and eager to learn HR processes while maintaining accuracy and confidentiality. Prior HR or administrative experience is helpful but not required.

Qualifications

• Must be detail-oriented and maintain confidentiality.
• Experience handling sensitive information.
• Strong written and verbal communication.
• Proficiency with Microsoft Office.
• Willingness to learn HR processes.
• Ability to multitask and meet deadlines.

Responsibilities

• Maintain strict confidentiality related to recruiting, employee records, training, and HR matters.
• Manage the HR inbox and phone line as a primary responsibility, responding to direct HR inquiries from employees and routing questions to the appropriate HR contact as needed.
• Enter and maintain employee information in the HR system, including new hires, updates, and terminations.
• Maintain personnel records in compliance with company policies and legal requirements, including personnel, I-9, EEO, and medical files.
• Assist with recruitment and hiring activities, including onboarding documentation, interview coordination, and new hire file preparation.
• Complete employment verification forms, background check support, and related administrative follow-up.
• Manage the drug testing program for new hires and field employees.
• Assist with benefits administration, employee inquiries, and routing employee questions to the appropriate HR contact when needed.
• Record and maintain employee data such as contact information, attendance, employment status, and other HR records.
• Coordinate with internal teams and external vendors to support HR programs and employee services.
• Support office management needs, including ordering and maintaining office supplies, monitoring common area organization, and coordinating with vendors for office services, equipment, or maintenance needs.
• Assist with scheduling meetings and supporting general office communication as needed.
• Provide general administrative support to the HR department and office leadership, including filing, scanning, data entry, document preparation, and other clerical tasks.
• Perform other HR and administrative support duties as assigned.

Skills

Attention to detail

Discretion

Customer service

Communication skills

Multitasking

Punctuality

Office software

Team collaboration

Tools

Microsoft Office

HRIS systems

Job description

Major Drilling America is seeking an HR Assistant to provide administrative support to the Human Resources department and assist with daily HR operations. This in-office role is based in Salt Lake City, UT, with typical hours 8am–5pm, Monday–Friday.

The ideal candidate is detail-oriented, discreet, customer-service focused, and eager to learn HR processes while maintaining accuracy and confidentiality. Prior HR or administrative experience is helpful but not required.