HR & Administrative Coordinator – Earth, Ocean & Atmosphere

Florida State University; Tallahassee (FL); On-site; USD 30,000 - 36,000; Full time

Job summary

Florida State University in Tallahassee, FL seeks an Administrative Associate for the Department of Earth, Ocean and Atmospheric Science to provide essential HR administration support. You will handle personnel actions, offer letter preparation for Graduate Assistants, and monitor HR transactions.

The role requires a high school diploma and at least three years of experience, with strong communication, attention to detail, and the ability to manage multiple tasks in a deadline-driven

Qualifications

• Experience demonstrating effective customer service skills.
• Experience communicating effectively verbally and in writing.
• Experience establishing and maintaining effective working relationships.
• Experience performing accurately in a detail-oriented environment and meeting deadlines.
• Ability to demonstrate critical thinking and prioritize, organize and perform multiple work assignments simultaneously.

Responsibilities

• Processing personnel actions for EOAS employees including recruiting, hiring, I-9 submissions, job opening packets, reappointments, terminations, etc. for all non-faculty positions.
• Gathering information from a variety of sources to compile HR appointments each semester, and as needed.
• Creating the Graduate Assistant offer letters in accordance with the Collective Bargaining Agreement.
• Monitoring and tracking HR transactions and advising staff and supervisors regarding status of HR transactions.
• Calculating compensation for OPS employees and maintaining a database of OPS appointments.
• Serving as the Liaison to the Global Engagement Center regarding international employees.
• Serving as the Time and Leave coordinator for EOAS and assisting with time entry approvals.
• Working with budget manager to verify Payroll Active Appointment report for correct payments.
• Assisting with bi-weekly review of Cost Center Report for accuracy and rectifying issues.
• Maintaining department personnel files in compliance with laws and policies.
• Entering and monitoring Non-Exempt FACET reports and backup for Exempt FACET certification.

Skills

Customer service

Verbal & written communication

Relationship building

Attention to detail

Multitasking & prioritization

Education

High school diploma

Job description

Florida State University in Tallahassee, FL seeks an Administrative Associate for the Department of Earth, Ocean and Atmospheric Science to provide essential HR administration support. You will handle personnel actions, offer letter preparation for Graduate Assistants, and monitor HR transactions.

The role requires a high school diploma and at least three years of experience, with strong communication, attention to detail, and the ability to manage multiple tasks in a deadline-driven