HR Representative (Employment Services)

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Florida State University in Tallahassee is seeking an HR Representative (Employment Services) to support OPS Express appointments and onboarding processes. You will handle offers, onboarding invites, and background check requirements, ensuring compliance with university, state, and federal guidelines.

You will monitor inquiries and assist with system testing and project work in OMNI Recruiting and Onboarding modules, contributing to a responsive and compliant employment workflow.

Qualifications

• Bachelor's degree or a high school diploma or equivalent with four years of related experience.
• Experience interpreting employment processes and procedures.

Responsibilities

• Review and process all OPS Express OMNI Job Offers to ensure compliance with university, state, and federal guidelines.
• Launch candidate invites in the Onboarding Portal and troubleshoot onboarding.
• Notify departments of non-responsive candidates and manage onboarding timelines.
• Interpret employment processes and assist in developing procedures for postings and hiring.
• Monitor assigned email inboxes and respond to inquiries from departments, applicants and onboarders.
• Assist with system testing for OMNI Recruiting and Onboarding modules.

Education

Bachelor's degree

High school diploma or equivalent with 4 years experience

Job description

Job Title: HR Representative (Employment Services)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63613

Department

Office of Human Resources | Employment Services

Responsibilities

With Employment Services, this position assists with activities and hiring processes associated with OPS Express appointments. Provides support to the Employment unit with business documentation, customer services, and system testing.

• Responsible for reviewing and processing all OPS Express OMNI Job Offers, ensuring job details are compliant with University, State, and Federal guidelines. Enforces university payroll deadlines to ensure employees are paid accurately and timely. Reviews appointment details and duties to determine background check requirements per University policy. Launches candidate invites in the Onboarding Portal and provides candidate onboarding troubleshooting assistance. Ensures outstanding customer service is provided to all internal and external customers.
• Runs email merges to notify departments of candidates who have not responded to their onboarding invitation and those pending Onboarding portal. Sends follow-up inquiries to departments for candidates with start dates that have passed. Proactively resends onboarding invitations to candidates before they are set to expire.
• Responsible for interpretation of employment process, policies, and procedures. Assists in the development and update of procedures for the posting, screening, routing, and hiring for University vacancies.
• Monitors assigned email inboxes. Responds to inquiries from departments, applicants and onboarders in a timely manner. Takes appropriate actions on system records.
• Assists with system testing for enhancements, upgrades, and fixes to the OMNI Recruiting and Onboarding modules. Assists with special projects as assigned.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.