Facilities HR Specialist

Florida State University; Tallahassee (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Florida State University seeks a Facilities HR Specialist in Tallahassee to coordinate and administer HR recruitment functions within Facilities HR. The role supports supervisors, manages job postings, interviews, and hiring processes to ensure timely, compliant transactions.

Responsibilities include maintaining recruitment data, assisting with job fairs, and training supervisors on HR recruitment procedures while upholding university policies and federal regulations.

Qualifications

• Bachelor's degree in HR or related field with at least two years of experience in human resources, or a combination of post high school education and experience equal to six years.

Responsibilities

• Coordinate and administer employment, recruitment, and job posting processes for Facilities departments.
• Ensure integrity of job postings and candidate eligibility for Facilities A&P, USPS, and OPS roles.
• Process employment transactions from application to hire and maintain compliance with laws and university policies.
• Provide excellent customer service to internal and external customers.
• Maintain daily recruitment tracking data for upper management meetings.
• Assist with workflow status updates and communicate status of HR transactions to leadership and supervisors.

Education

Bachelor's degree in HR or related field

High school diploma/equivalency with six years of experience

Job description

Job Title: Facilities HR Specialist

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 62815

Department: Facilities Human Resources

Responsibilities

Responsible for coordination and administration of HR recruitment functions within Facilities HR. Serves as a resource to supervisors and HR departmental representatives. Responsibilities include coordination, submission, tracking, and completion of Facilities recruitment human resource processes.

• Responsible for coordination and administration of employment, recruitment, requests to advertise, interview questions, job posting, and selection of candidate functions for Facilities departments.
• Ensures the integrity and reliability of job postings and candidate eligibility processes for Facilities A&P, USPS, and OPS positions.
• Responsible for ensuring that all employment transactions are processed efficiently and effectively, from application to hire.
• Ensures outstanding customer service is provided to all internal and external customers.
• Ensures the recruitment tracking system is updated daily with clear, and concise data for upper management meetings.
• Assists with regular workflow status updates and proactively advises leadership and supervisors regarding the status of human resource transactions. This includes recruiting, hiring, job opening packets, I-9's, new employee orientation.
• Maintains departmental personnel files in compliance with Federal, State, and University laws, policies, and guidelines.
• Responsible for interpretation of employment and recruitment policies and procedures. Ensures policies and procedures related to human resource actions for the departments are compliance with University, State, and Federal regulations and standards. Position engages in regular communications with Office of Human
• Resources to carry out assigned tasks. Assists with enhancing and implementing new technology and procedures for the section.
• Responsible for assisting in and attending job fairs to include sign-up, solicitation of volunteers and preparation of materials. Trains Facilities Supervisors on HR Recruitment processes. Completes other related duties as required.

Qualifications

Bachelor's degree and two years of experience in human resources or a related field or a high school diploma/equivalency and six years of the same experience (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Experience working in higher education or government, providing recruitment support in a high-volume multi-department environment
• Experience posting jobs across multiple platforms
• Strong organizational skills with the ability to manage multiple vacancies and deadlines
• Demonstrated excellent written and verbal communication skills

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
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Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.