Academic Support Assistant (Chemistry & Biochemistry)

Inside Higher Ed; Tallahassee (FL); On-site; USD 31,068 - 37,972; Full time

Job summary

A university in Tallahassee is seeking an Academic Support Assistant for the Chemistry & Biochemistry department. The role involves maintaining undergraduate records and assisting with student enrollment and course scheduling. Candidates must have a high school diploma and two years of related experience. Strong customer service and organizational skills are preferred. The position offers a minimum starting salary of $34,520 annually.

Qualifications

• High school diploma or equivalent and two years of experience.
• Post high-school education and/or experience may substitute at a comparable rate.

Responsibilities

• Maintaining undergraduate records.
• Assisting students with enrollment and registration.
• Providing data regarding course offerings and enrollment.
• Scheduling courses in the Course Schedule Master.
• Acting as a liaison between department faculty and publisher representatives.

Job description

Academic Support Assistant (Chemistry & Biochemistry)

Job Title: Academic Support Assistant (Chemistry & Biochemistry)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 61142

Department: Department of Chemistry & Biochemistry

Responsibilities

• Maintaining undergraduate records.
• Assisting students with enrollment, registration, and dropping/adding courses.
• Assisting with undergraduate and graduate events.
• Providing data regarding course offerings, enrollment, facility availability/utilization, and other special requests as necessary for department members.
• Scheduling courses in both the Course Schedule Master and Ad Astra.
• Administering all DIS information for course creation and enrollment.
• Planning and preparing documents for events.
• Managing and updating enrollment at individual and course levels.
• Assisting in identifying and correcting registration errors.
• Assisting the Student Affairs Office with special projects, reports, surveys, and data-gathering.
• Working with the Sr. Academic Program Specialist and Committee for Undergraduate Teaching Excellence regarding Large Lecture Hall Requests and structure of course offerings.
• Tracking course enrollment and providing information to the Committee for Undergraduate Teaching Excellence.
• Assisting the Graduate Program Coordinator with event-planning and preparations for Graduate Visitation Weekends and Orientations.
• Acting as a liaison between department faculty and publisher representatives to acquire and maintain instructor copies of course resources.
• Performing prerequisite/co-requisite checks with the advising team.
• Assisting with data for students applying for departmental scholarships.
• Serving as the Chemistry & Biochemistry department's initial contact for parents, students, staff, and faculty.
• Managing internal course waitlists.
• Identifying and entering all textbook and course resource materials.
• Assisting faculty with grade submissions; processing and tracking grade-change forms.
• Assisting with directing Work Study employees with tasks.
• Serving as a backup notary for the department.

Qualifications

Required: High school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

The ideal candidate is someone with excellent customer service skills who can establish and maintain effective working relationships, prioritize, organize, and manage multiple tasks accurately in a detail-oriented environment.

• Interpret academic program requirements and provide advice.
• Understand the academic resources available to students.
• Effectively document existing and new processes.
• Utilize relevant computer applications and demonstrate basic computer skills.
• Effectively communicate verbally and in writing.
• Understand, interpret, and apply related University policies, procedures, principles, and practices.
• Apply problem-solving skills toward tasks.

University Information

Florida State University is an Equal Employment Opportunity Employer. This USPS position requires successful completion of a criminal history background check. Veterans' Preference applies to USPS positions. For eligibility information and required documentation, see the application instructions.

How To Apply

If qualified and interested in this job opening, apply to Florida State University at https://jobs.fsu.edu. Current FSU employees may apply via myFSU > Self Service. Applications must include all work history up to ten years and education details even if attaching a resume.

Other

Anticipated Salary Range: The minimum starting salary for this position is $34,520, commensurate with experience and education. FSU Total Rewards package information is available on the university website.

Note: This is an USPS (University Support Personnel System) position. This position requires a criminal history background check.