Administrative Associate (Earth, Ocean and Atmospheric Science)

Florida State University; Tallahassee (FL); On-site; USD 30,000 - 36,000; Full time

Job summary

Florida State University in Tallahassee, FL seeks an Administrative Associate for the Department of Earth, Ocean and Atmospheric Science to provide essential HR administration support. You will handle personnel actions, offer letter preparation for Graduate Assistants, and monitor HR transactions.

The role requires a high school diploma and at least three years of experience, with strong communication, attention to detail, and the ability to manage multiple tasks in a deadline-driven

Qualifications

• Experience demonstrating effective customer service skills.
• Experience communicating effectively verbally and in writing.
• Experience establishing and maintaining effective working relationships.
• Experience performing accurately in a detail-oriented environment and meeting deadlines.
• Ability to demonstrate critical thinking and prioritize, organize and perform multiple work assignments simultaneously.

Responsibilities

• Processing personnel actions for EOAS employees including recruiting, hiring, I-9 submissions, job opening packets, reappointments, terminations, etc. for all non-faculty positions.
• Gathering information from a variety of sources to compile HR appointments each semester, and as needed.
• Creating the Graduate Assistant offer letters in accordance with the Collective Bargaining Agreement.
• Monitoring and tracking HR transactions and advising staff and supervisors regarding status of HR transactions.
• Calculating compensation for OPS employees and maintaining a database of OPS appointments.
• Serving as the Liaison to the Global Engagement Center regarding international employees.
• Serving as the Time and Leave coordinator for EOAS and assisting with time entry approvals.
• Working with budget manager to verify Payroll Active Appointment report for correct payments.
• Assisting with bi-weekly review of Cost Center Report for accuracy and rectifying issues.
• Maintaining department personnel files in compliance with laws and policies.
• Entering and monitoring Non-Exempt FACET reports and backup for Exempt FACET certification.

Skills

Customer service

Verbal & written communication

Relationship building

Attention to detail

Multitasking & prioritization

Education

High school diploma

Job description

Job Title: Administrative Associate (Earth, Ocean and Atmospheric Science)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63575

Department: Department of Earth, Ocean and Atmospheric Science l College of Arts & Sciences

Responsibilities

The Administrative Associate serves as the EOAS HR Transactional Rep, providing administrative support for human resource functions.

• Processing personnel actions for EOAS employees including recruiting, hiring, I-9 submissions, job opening packets, reappointments, terminations, etc. for all non-faculty positions. Gathering information from a variety of sources to compile HR appointments each semester, and as needed.
• Creating the Graduate Assistant offer letters in accordance with the Collective Bargaining Agreement.
• Monitoring and tracking HR transactions. Assisting with regular workflow status updates and advising staff and supervisors regarding the status of HR transactions.
• Calculating compensation for OPS employees and maintaining a database of OPS appointments for reconciling purposes and a database of all active appointments for the department.
• Serving as the Liaison to the Global Engagement Center regarding the appointment of international employees.
• Serving as the Time and Leave coordinator for EOAS. Monitoring time entry status and assists with the facilitation of corresponding employee-supervisor time entry, review, and approval process to ensure accuracy and compliance with University standards.
• Working with budget manager to verify the Payroll Active Appointment report to ensure employees are paid correctly. Notifying the appropriate supervisor and budget account manager of problems and working to resolve them.
• Assisting with bi-weekly review of Cost Center Report for accuracy and contacting appropriate personnel on problems and inconsistencies then works to rectify them using the case resolution process.
• Maintaining Department personnel files in compliance with Federal, State and University laws, policies, and guidelines.
• Entering and monitoring Non- Exempt FACET reports for EOAS. Serving as backup for Exempt FACET certification.

Qualifications

High school diploma and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Experience demonstrating effective customer service skills.
• Experience communicating effectively verbally and in writing.
• Experience establishing and maintaining effective working relationships.
• Experience performing accurately in a detail-oriented environment and meeting deadlines.
• Ability to demonstrate critical thinking and prioritize, organize and perform multiple work assignments simultaneously.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about Florida State University and our campuses.

Anticipated Salary Range

Anticipated starting salary for the position is in the mid $30,000's.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.