HR & Administrative Coordinator

ABC Worldwide Stone; Hicksville (NY); On-site; USD 36,000 - 51,000; Full time

Job summary

ABC Stone in Hicksville, NY is seeking an organized, proactive HR & Administrative Coordinator to serve as the operational backbone of our organization. You will provide comprehensive administrative, human resources, and basic accounting support to our leadership team and across all departments.

The ideal candidate thrives in a fast-paced environment, maintains strict confidentiality, manages multiple priorities, and supports onboarding, payroll, benefits, recruiting, and office operations as

Qualifications

• 3+ years of administrative, HR, office management, or accounting support experience.
• High attention to detail and confidentiality.
• Experience with accounts payable/receivable, payroll, or HR administration preferred.

Responsibilities

• Coordinate onboarding and new hire paperwork.
• Maintain employee records and personnel files.
• Assist with benefits administration and employee communications.
• Schedule interviews and support recruiting efforts.
• Help coordinate training and employee programs.
• Payroll support and collaboration with accounting.
• Manage calendars and schedule meetings.
• Screen and route incoming calls.
• Office supply management and facilities support.

Skills

HR administration

Administrative support

Payroll

Data entry

Customer service

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office

HRIS

Accounting software

ATS

Job description

Over the course of our 34-year history, ABC Stone has had the honor of forging relationships with the world’s premier architects, designers, and visionaries. We pride ourselves on being an essential resource and trusted partner to our clients. We understand that no two projects are ever the same, which is why our service is tailored to the exact needs of our clients.

At this exciting time in our company, ABC stone has an opportunity for a driven professional to shape the future of our growing team and make a lasting impact.

Job Summary:

We are seeking an organized, proactive, and detail-oriented HR & Administrative Coordinator to serve as the operational backbone of our organization. In this highly visible role, you will provide comprehensive administrative, human resources, and basic accounting support to our leadership team and across all departments. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and maintains strict confidentiality to ensure smooth daily operations.

Supervisory Responsibilities:

None

Duties/Responsibilities:

Human Resources Administration (70%)

• Coordinate onboarding and new hire paperwork
• Maintain employee records and personnel files
• Assist with benefits administration and employee communications
• Schedule interviews and support recruiting efforts
• Help coordinate training and employee programs
• Support compliance with company policies and HR procedures
• Payroll Support
• Employee Relations & Culture
• Assist with additional HR initiatives and projects as needed
• Maintain safety and compliance records/tracking
• Support workplace safety compliance & risk mitigation tasks

Accounting Support (20%)

• Deposit customer payments and record cash receipts
• Process vendor invoices and payments
• Maintain accurate financial records and supporting documentation
• Assist with payment runs and vendor communications
• Support accounting and administrative reporting activities
• Coordinate with accounting personnel on transaction processing

Executive & Administrative Support (10%)

• Manage calendars and schedule meetings
• Coordinate appointments and conference calls
• Order office, kitchen, and meeting supplies
• Arrange lunches and catering for meetings
• Prepare copies and administrative materials
• Screen and route incoming calls
• Assist with facilities-related needs and office organization
• Support general office operations and special projects

Overtime as needed, due to needs of the business may at times be mandatory

Performs other related duties as assigned.

Required Skills/Abilities:

• 3+ years of administrative, HR, office management, or accounting support experience
• Strong organizational and time management skills
• Proven ability to meet deadlines
• Excellent verbal and written communication abilities
• Excellent interpersonal & customer service skills with an approachable demeanor
• Proficiency with Microsoft Office Suite or related software
• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to prioritize tasks
• Ability to function well in a high paced and at times stressful environment
• Must possess a high level of discretion, judgment and commitment to maintain confidentiality and professionalism
• Experience with accounts payable, accounts receivable, payroll, or HR administration strongly preferred
• Familiarity with HRIS, ATS and payroll software

Education and Experience:

High school diploma or equivalent.

Associates degree or Bachelor’s degree preferred but not required

At least three years related experience required.

Current human resources and/or compensation credentials or certification preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Compensation:

$31.25/hr (Estimated $65,000.00 annualized based on a full-time 40 hour workweek). This is a non-exempt position eligible for overtime pay.

Base salary negotiable based on experience and demonstrated expertise.

Please Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.