HR Administrative Assistant – Student Records & Outreach

Essex County College; Newark (NJ); On-site; USD 25,000 - 30,000; Full time

Job summary

Essex County College is seeking an Administrative Support staff member in the Human Resources Department to help manage student records, data entry tasks, and front‑office operations. The role requires strong organizational skills and discretion in handling confidential information.

Responsibilities include maintaining sign‑in logs, assisting with reports, coordinating appointments, gathering supplies, and supporting promotional materials and outreach efforts for college programs.

Qualifications

• Associate’s Degree required.
• Experience with data entry and record-keeping.
• Ability to handle confidential information.

Responsibilities

• Maintain comprehensive student sign-in logs and oversee the inquiry database.
• Assist with data entry procedures and routine office operations.
• Greet visitors, answer telephone inquiries, and route inquiries to the appropriate departments.
• Process requests for supplies, equipment, printing, and related items.
• Support outreach initiatives and development of program materials.

Education

Associate’s Degree

Job description

Essex County College is seeking an Administrative Support staff member in the Human Resources Department to help manage student records, data entry tasks, and front‑office operations. The role requires strong organizational skills and discretion in handling confidential information.

Responsibilities include maintaining sign‑in logs, assisting with reports, coordinating appointments, gathering supplies, and supporting promotional materials and outreach efforts for college programs.