Admissions Specialist

Essex County College; Newark (NJ); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Paid vacation and holidays

Pension and retirement plans

Tuition waiver programs

Opportunities for professional growth

Job summary

Essex County College is seeking an Admissions Specialist to serve as the primary admissions contact and guide prospective students through the admissions process.

Under supervision, you will collaborate with Welcome Center and Enrollment teams, manage admissions materials, and coordinate outreach activities both on campus and virtually. Requires experience in higher education and strong customer service skills.

Qualifications

• Experience in higher education or student services preferred.
• Excellent customer service and problem-solving skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and priorities in a dynamic environment.

Responsibilities

• Serve as primary admissions contact for prospective students.
• Counsel and advise students through the admissions process.
• Attend and present at high schools, agencies, and events.
• Coordinate information sessions and enrollment events.
• Maintain admissions records and reporting in Banner/Recruit systems.
• Collaborate with faculty and student services on program requirements.
• Prepare routine admissions reports and analytics.
• Protect confidentiality of student information.
• Support recruitment activities and campus tours.

Skills

Customer service

Communication

Organization

Interpersonal skills

Multicultural environment

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Essex County College Human Resources Department

Below you will find details of this position including documentation that may be required.

Under the supervision of the Director – Recruitment and Retention or designee, the Admissions Specialist is responsible for serving as a primary contact for admission to the college and support students through the admissions process.

This position offers a competitive starting salary of $42,000, along with a comprehensive college benefits package.

Benefits include:

• Health, dental, and vision coverage
• Paid vacation, sick leave, and holidays
• Pension and retirement plans
• Tuition waiver programs
• Opportunities for professional growth

Be part of a collaborative and mission-driven college community.

Supervisory Role

Oral and written instructions are received from the Assistant Director – Welcome Center or designee. The Admissions Specialist may supervise support staff, and student workers.

Duties & Responsibilities

1. Responsible for the implementation for admissions programs for high school and adult learner students; including public information, correspondence, admission recruitment activities, counseling and advising of students, evaluation of admissions credentials and assisting in student scheduling.

2. Visit and present both virtually and in person at high schools and agencies for the purpose of recruiting students. Assist the Enrollment Management Area with creating, coordinating, and maintaining admission information and materials.

3. Develop and foster relationships with students and families through on campus and virtual recruiting activities and events.

4. Attend college fairs on and off campus and virtually, and other recruiting functions, conduct campus tours, participate in recruitment events.

5. Support students through admission and enrollment processes.

6. Coordinate and plan in person and virtual information sessions and special events for prospective students.

7. Work closely with faculty, advising, and student services staff to communicate information about college programs, admission requirements, financial assistance, and other essential information.

8. Prepare reports, statistical analyses and other data related to Admissions.

9. Demonstrate a commitment to the philosophy and mission of a comprehensive community college.

10. Maintains Banner, Recruit, and databases relevant to the prospective student follow up process.

11. Adhere to college, federal and state administrative procedures, guidelines, admissions specialist. enrollment An Equal Opportunity /Affirmative Action Employer 2 initiatives and directives to ensure compliance with all relevant regulations.

12. Maintain strict confidentiality and security of staff and student records.

13. Prepare routine, special, and ancillary reports as required.

14. Performs other related duties as required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall: Use strength to lift items needed to perform the functions of the job. Sit, stand and walk/move from place to place for required periods of time. Move between buildings. Speak and hear, communicate using telephone and/or walkie talkie. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. Communicate effectively in English, using proper grammar and vocabulary. Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls. Bend, twist, climb, push, pull, and lift.

Additional Requirements

Minimum Qualifications

Experience (number of years), Knowledge and/or Abilities

2. Experience in higher education, preferably in student services for a higher education institution.

3. Working knowledge of computer software applications, preferably the Microsoft Office suite of applications.

4. Demonstrated ability of providing high-quality customer service with staff and students.

5. Excellent problem-solving skills and demonstrated professionalism required.

6. Strong organizational and excellent interpersonal skills.

7. Ability to communicate effectively, orally and in writing.

8. Ability to work in a multi-cultural environment.

Education Requirements

Education Requirements Bachelor’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

1. Bachelor’s degree in related area.

2. Three – five years of experience in higher education, preferably in student services for a higher education institution at the community college level.

3. Demonstrated ability to prioritize and handle multiple tasks/projects and to manage competing priorities in a complex setting.

4. Demonstrated knowledge of computerized record management and maintenance systems, preferably the Banner system.

5. Ability to work an extended, flexible schedule, including evenings and weekends, according to demands of the role and tasks

Education Requirements

Education Requirements Bachelor’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Posting Information

Open Date

Open Date 09/03/2026

Open Until Filled Yes

Close Date

Close Date 10/30/2026

Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Supplemental Questions

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