Office Assistant - CAT Grant

Essex County College; Newark (NJ); On-site; USD 25,000 - 30,000; Full time

Job summary

Essex County College is seeking an Administrative Support staff member in the Human Resources Department to help manage student records, data entry tasks, and front‑office operations. The role requires strong organizational skills and discretion in handling confidential information.

Responsibilities include maintaining sign‑in logs, assisting with reports, coordinating appointments, gathering supplies, and supporting promotional materials and outreach efforts for college programs.

Qualifications

• Associate’s Degree required.
• Experience with data entry and record-keeping.
• Ability to handle confidential information.

Responsibilities

• Maintain comprehensive student sign-in logs and oversee the inquiry database.
• Assist with data entry procedures and routine office operations.
• Greet visitors, answer telephone inquiries, and route inquiries to the appropriate departments.
• Process requests for supplies, equipment, printing, and related items.
• Support outreach initiatives and development of program materials.

Education

Associate’s Degree

Job description

Essex County College Human Resources Department

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Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and for the duration of employment.

Compensation: This position offers a competitive hourly rate of $20.00 per hour.
Join a collaborative, mission-driven college community dedicated to student success and academic excellence.

Supervisory Role

Duties & Responsibilities

• Maintain comprehensive student sign-in logs, including both paper-based and electronic records.
• Provide assistance with data entry procedures and oversee the upkeep of the student inquiry database.
• Manage routine office operations, such as scheduling student appointments, greeting visitors, handling telephone inquiries, and directing inquiries to the appropriate departments.
• Process requests for supplies, equipment, printing, conferences, meetings, subscriptions, software, and transportation.
• Organize, monitor, and distribute bus tickets allocated to students participating in the CAT program.
• Contribute to the development of program promotional materials and related documentation, encompassing printed materials, electronic media, and website content.
• Support outreach initiatives, including tabling events and the dissemination of promotional materials.
• Establish and maintain an accurate and efficient filing system.
• Uphold strict confidentiality and ensure the security of all student records.
• Assist in the preparation of routine, data collection, special, and ancillary reports as necessary.
• Perform other related duties as required.

The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
Use strength to lift items needed to perform the functions of the job.
Sit, stand and walk/move from place to place for required periods of
time.
Move between buildings.
Speak and hear, communicate using telephone and/or walkie talkie.
Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.
Communicate effectively in English, using proper grammar and
vocabulary.
Reach with hands and arms and use hands and fingers to handle
objects and operate tools, including but not limited to, computers,
keyboards, telephones, calculators, and controls.
Bend, twist, climb, push, pull, and lift

Additional Requirements

Minimum Qualifications

Minimum Experience (number of years), Knowledge and/or Abilities

Minimum Education Requirements Associate’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

Education Requirements

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Posting Information

Open Date

Open Date 09/16/2026

Open Until Filled No

Close Date

Close Date 12/30/2026

Special Instructions Summary

Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).