Records Assistant III

ULSA University of Louisville; United States; On-site; USD 26,000 - 40,000; Full time

Job summary

The University of Louisville seeks a Records Management Assistant III to support police operations with clerical and records duties. You will maintain official reports, assist the public, and ensure compliance with open records laws and confidentiality standards per state guidelines.

Responsibilities include filing and retrieving records, redacting open records requests, data entry into law enforcement systems, responding to inquiries, coordinating payments with Finance, and providing general

Qualifications

• High School Diploma or GED with 4 years of related experience or equivalent.
• Experience in clerical or records management work.
• Basic computer and data entry proficiency.
• Knowledge of office procedures and records systems.
• Ability to maintain confidentiality.
• Strong communication and organizational skills.

Responsibilities

• Maintain, file, and retrieve police records and reports.
• Prepare and redact reports for open records requests.
• Enter and update data in law enforcement databases.
• Respond to public and agency inquiries.
• Process payments in coordination with Finance.
• Provide general administrative and clerical support.

Skills

Communication

Organization

Data entry

Confidentiality

Public interaction

Education

High School Diploma or GED

Job description

Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R109313 Minimum Requirements: High School Diploma/GED with (4) yrs of related experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Position Description

The Records Management Assistant III position will performs clerical and records management duties in support of police operations. Maintains official reports, assists the public, and ensures compliance with Kentucky Open Records laws and confidentiality standards aligned with Kentucky State Police guidelines.

Essential Duties and Responsibilities

• Maintain, file, and retrieve police records and reports.
• Prepare and redact reports for open records requests.
• Enter and update data in law enforcement databases.
• Respond to public and agency inquiries.
• Process payments in coordination with Finance.
• Provide general administrative and clerical support.

Preferred Qualifications

• Experience in clerical or records management work.
• Basic computer and data entry proficiency.
• Knowledge of office procedures and records systems.
• Strong communication and organizational skills.
• Ability to maintain confidentiality.
• Ability to interact professionally with the public and staff.

Competencies

• Communication – Able to Listen, Read, Speak, and Write effectively conveying ideas and facts in ways audiences will best understand
• Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight.
• Attention to Detail - Diligently attends to details and pursues quality in accomplishing tasks.
• Ethics & Integrity - Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

Target Compensation

Maximum: $29.27

Minimum: $19.51

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292. If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].

The University of Louisville is committed to being a great place to work, learn and invest. It is a place where you will thrive in a community of inclusivity, cultivate your innovative power and work where you’ll discover your purpose.