HR Administrative Assistant II — Confidential Records

reddingrancheria-nsn.gov; Redding (CA); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short/Long term disability

Paid holidays

Vacation leave

Sick leave

401(k) retirement plan

Job summary

Redding Rancheria is seeking an Administrative Assistant II – Human Resources to support the Sr. Director of HR with advanced administrative and scheduling duties, calendar coordination, and confidential personnel files.

This role involves HR communications, document preparation, event coordination, and maintaining HR records; scheduled Monday–Thursday 7:00 AM–6:00 PM, on-site, with Indian preference and pre-employment screenings.

Qualifications

• Must have a valid California driver's license and reliable transportation.
• 2+ years of progressively responsible administrative experience, preferably supporting a department leader and handling confidential personnel information.
• Proficient with word processing and spreadsheet software.
• Demonstrated ability to produce accurate correspondence and documents efficiently, and operate office equipment.
• Background screening required.
• Indian preference applies.

Responsibilities

• Provide direct administrative support to the Senior Director of Human Resources, including organizing priorities, tracking assignments and deadlines, preparing meeting materials and following up on routine actions.
• Assist HR in scheduling meetings, maintaining calendars, processing requisitions, and communicating with staff.
• Manage the Senior Director’s calendar; schedule meetings, resolve conflicts, arrange logistics, and provide reminders.
• Draft, edit, format, and distribute routine HR communications and notices for review and approval.
• Maintain employee records in physical and digital files (Docstar and ADP) and ensure organized filing systems.
• Keep records of signed HR contracts, both digital and physical.
• Process HR-related contracts through established processes.
• Support HR staff and act as relief to Tribal Receptionist as needed.
• Monitor and respond to HR emails; route sensitive matters appropriately.
• Assist in coordinating department events and staff activities.
• Sort and distribute mail related to HR; manage confidential HR materials distribution.
• Assist HR Manager with annual performance evaluations, including tracking, distributing materials, and signatures.
• Process Employee Recognitions; oversee Employee of the Month nominations and awards.
• Prepare and edit presentations, agendas, reports, and project materials for Sr. Director.

Skills

Administrative experience

Calendar management

Confidential documents

Driver's license

Office equipment

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Job description

Redding Rancheria is seeking an Administrative Assistant II – Human Resources to support the Sr. Director of HR with advanced administrative and scheduling duties, calendar coordination, and confidential personnel files.

This role involves HR communications, document preparation, event coordination, and maintaining HR records; scheduled Monday–Thursday 7:00 AM–6:00 PM, on-site, with Indian preference and pre-employment screenings.