Administrative Assistant II - Human Resources

reddingrancheria-nsn.gov; Redding (CA); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short/Long term disability

Paid holidays

Vacation leave

Sick leave

401(k) retirement plan

Job summary

Redding Rancheria is seeking an Administrative Assistant II – Human Resources to support the Sr. Director of HR with advanced administrative and scheduling duties, calendar coordination, and confidential personnel files.

This role involves HR communications, document preparation, event coordination, and maintaining HR records; scheduled Monday–Thursday 7:00 AM–6:00 PM, on-site, with Indian preference and pre-employment screenings.

Qualifications

• Must have a valid California driver's license and reliable transportation.
• 2+ years of progressively responsible administrative experience, preferably supporting a department leader and handling confidential personnel information.
• Proficient with word processing and spreadsheet software.
• Demonstrated ability to produce accurate correspondence and documents efficiently, and operate office equipment.
• Background screening required.
• Indian preference applies.

Responsibilities

• Provide direct administrative support to the Senior Director of Human Resources, including organizing priorities, tracking assignments and deadlines, preparing meeting materials and following up on routine actions.
• Assist HR in scheduling meetings, maintaining calendars, processing requisitions, and communicating with staff.
• Manage the Senior Director’s calendar; schedule meetings, resolve conflicts, arrange logistics, and provide reminders.
• Draft, edit, format, and distribute routine HR communications and notices for review and approval.
• Maintain employee records in physical and digital files (Docstar and ADP) and ensure organized filing systems.
• Keep records of signed HR contracts, both digital and physical.
• Process HR-related contracts through established processes.
• Support HR staff and act as relief to Tribal Receptionist as needed.
• Monitor and respond to HR emails; route sensitive matters appropriately.
• Assist in coordinating department events and staff activities.
• Sort and distribute mail related to HR; manage confidential HR materials distribution.
• Assist HR Manager with annual performance evaluations, including tracking, distributing materials, and signatures.
• Process Employee Recognitions; oversee Employee of the Month nominations and awards.
• Prepare and edit presentations, agendas, reports, and project materials for Sr. Director.

Skills

Administrative experience

Calendar management

Confidential documents

Driver's license

Office equipment

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Job description

***This position is open through Friday, October 16, 2026.***

The Redding Rancheria is seeking an Administrative Assistant II – Human Resources. The preferred schedule for this position is Monday – Thursday 7:00 AM – 6:00 PM.

The listed wage reflects the entry-level rate for this position. Compensation may be adjusted based on experience, education, and qualifications

JOB SUMMARY:

Under the direction of the Sr. Director of Human Resources, provides advanced administrative and scheduling support to the Sr. Director of Human Resources and for the Human Resources Department. Incumbent will independently coordinate calendars, meetings, deadlines, correspondence, confidential document distribution, prepares and edits materials for review, draft Human Resources communications, and properly files, maintains, and retrieves all personnel files.

REQUIREMENTS/MINIMUM QUALIFICATIONS:

• Must possess a valid California Driver’s License and have reliable transportation to and from work sites.
• 2 years minimum of progressively responsible administrative experience, preferably supporting a department leader and handling confidential personnel information.
• Computer skills and experience with a variety of word processing and spreadsheet software.
• Demonstrated ability to produce accurate correspondence and documents efficiently, and operate office equipment
• Must pass background screening.
• Indian preference.

ESSENTIAL JOB DUTIES:

• Provide direct administrative support to the Senior Director of Human Resources, including organizing priorities, tracking assignments and deadlines, preparing meeting materials and following up on routine action items as directed.
• Assist the Human Resources department in all manners of administrative support, including scheduling meetings, maintaining calendars, processing requisitions, communication to all staff, etc.
• Manage the Senior Director’s calendar; schedule and confirm meetings, resolve routine conflicts, arrange meeting logistics, and provide timely reminders and updates.
• Draft, edit, proofread, format, and distribute routine HR correspondence and communications, including communications regarding holiday closures, event announcements, policy updates, employee notices, job announcements, new hire memos, etc., subject to appropriate review and approval.
• Maintains all employee records in both physical and digital files, as well as electronic maintenance (Docstar and ADP) of employment files, both active and terminated, and ensures filing systems are organized at all times.
• Keep record of all signed Human Resources contracts, both digital and physical.
• Process HR related contracts through the established contract process.
• Serves as relief to the Tribal Receptionist performing all duties and responsibilities assigned to that position.
• Responsible for reviewing, responding, and maintaining the Human Resources email. Monitor assigned requests and the Sr. Directors administrative follow-up, respond within the delegated authority, and route sensitive or substantiative matters to the appropriate HR staff member.
• Assist in coordinating events and helping during department events.
• Sort, screen, and distribute incoming and outgoing mail related to the Human Resources Department.
• Coordinate confidential distribution of HR materials as directed, including verifying recipient lists, documenting distribution and receipt, safeguarding undistributed items, and promptly escalating discrepancies.
• Assist HR Manager with all aspects of annual performance evaluations. This includes evaluation tracking, preparing and distributing materials, monitoring receipt and completion, sending reminders, organizing finalized documents, and obtaining applicable signatures.
• Processes Employee Recognitions.
• Oversees Employee of the Month nominations, awards, and coordination of notification.
• Facilitates New Employee Breakfasts.
• Prepare and edit presentations, agendas, reports, spreadsheets, correspondence, and project materials for the Sr. Director; compile information, check accuracy and formatting, and track assigned project milestones.
• Maintain a high level of confidentiality at all times.
• Sort and distribute logoed apparel to all staff.
• Respond to HR inquires and direct complex issues to the appropriate HR staff member.
• Edit and format draft job descriptions and policy documents as directed, including incorporating approved revisions, checking consistency and version control, routing drafts for review, and distributing approved versions.
• Responsible for prompt personnel file retrieval per direction of Sr. Director of HR and HR Manager.

All certifications, credentials/licenses, education verification /degrees and/or transcripts, and Indian verification are required to process your application.

Indian preference applies, but we welcome all applicants who wish to apply for this position. Certification of Native American heritage needs to be attached to the job application.

Any offer of employment is conditioned upon the successful completion of a pre-employment drug screen and criminal background screening clearance. All employees are required to submit to a Tuberculosis test (TB) test after they are hired in addition to being tested annually.

Additional Information:

In addition, Redding Rancheria offers an excellent benefit package containing Medical, Dental, Vision, Life Insurance and Short/Long Term disability, paid holidays, vacation and sick leave as well as a generous 401(k) retirement plan.

Redding Rancheria is a federally recognized Tribe with Pit River, Wintu and Yana people where pride in Tribal culture, history and identity is evident internally and in the larger community. Redding Rancheria is a leader in the constructive development of its people, the larger Indian community and the Redding region.

E-Verify Statement

Redding Rancheria participates in the Electronic Employment Verification Program. Visit the E-Verify URL below for more information.

https://www.e-verify.gov/employees

For further information, please contact Human Resources Dept. at [phone].