Administrative Assistant II - Head Start

Redding Rancheria; Redding (CA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Short/Long Term disability

Paid holidays

Vacation and sick leave

401(k) retirement plan

Job summary

Redding Rancheria is seeking an Administrative Assistant II- Head Start to support program operations, enrollment, and communications. The role is Monday through Friday, 9:00 AM to 5:30 PM, with an entry-level wage reflecting the starting rate and potential adjustments for experience and qualifications.

The candidate will handle CACFP reporting, enrollment intake, and serve as a communications hub for Head Start and Child Care, while maintaining confidentiality and ensuring timely information

Qualifications

• High School Diploma or GED is required.
• Six units in two of: Child Growth & Development; Child/Family/Community; Program/Curriculum.
• Minimum one year experience as office secretary/assistant.

Responsibilities

• Complete monthly and yearly records and reports (CACFP, attendance, enrollment, billing).
• Perform ERSEA duties for Head Start and Child Care; maintain files for audits; track attendance.
• Serve as communications hub; maintain confidentiality and share information promptly.
• Create Head Start and Child Care records, organize monthly events and field trips, maintain data in Child Plus.
• Coordinate guest speakers/volunteers for classroom activities and safety initiatives.
• Create and distribute monthly newsletters to families.
• Coordinate facilities maintenance and safety documentation.
• Handle clerical duties: copying, filing, sorting, mailing, inventory, supplies.
• Maintain family and staff contacts in One Call; update subgroup names and affiliates.
• Assist families with Class Dojo; share program information clearly.
• Communicate security needs with Program Manager and HR monthly.
• Identify and report suspected child abuse; ensure child safety at all times.
• Follow the NAEYC Code of Ethical Conduct in interactions.
• Report unsafe or disruptive behavior to Head Start/Child Care management.
• Arrange childcare for tribal meetings; coordinate meals and activities.

Skills

Office administration

Education

High School Diploma/ GED

Six units in two of the listed classes

Job description

***This position is open through Friday, September 25, 2026***

The Redding Rancheria is seeking an Administrative Assistant II- Head Start. The preferred schedule for this position is Monday - Friday 9:00 AM - 5:30 PM.

The listed wage reflects the entry-level rate for this position. Compensation may be adjusted based on experience, education, and qualifications.

JOB SUMMARY

Performs administrative tasks essential to the operation of the program; determines child eligibility following grant guidelines and performs enrollment intake; serves as communications hub for the department.

REQUIREMENTS/MINIMUM QUALIFICATIONS

• High School Diploma/ GED
• Must have or obtain within 6 months:
• Six units in 2 of the 3 listed classes: Child Growth & Development; Child/Family/Community and/or Program/Curriculum
• Minimum one (1) year experience as office secretary/ assistant.

ESSENTIAL JOB DUTIES

1. Completes monthly and yearly records and reports including CACFP, attendance reports, monthly department report, bus and van transportation reports, child enrollment reports, child care billing, etc.

2. Performs ERSEA (Eligibility, Recruitment, Selection, Enrollment, and Attendance) duties for both Head Start and Child Care Families. Maintains all files to document eligibility upon audit. Follows up daily on absences and compiles monthly attendance letters and reports. Maintains Head Start and Child Care Enrollment Pool.

3. Serves as “Communication Hub” for both Head Start and Child Care. Distributes pertinent information to the correct persons in a prompt manner; maintains confidentiality. Ensures the rest of the staff is current with what they need to know.

4. Creates required Head Start and Child Care records and forms. i.e. attendance records, meal counts, sign in/out, etc. Ensures completed records and forms and received and properly filed. Organizes and coordinates all monthly Special Events: Big Time, Stick Horse Rodeo, Graduation, etc. Coordinates field trips: transportation, permission slips, etc. Responsible for input and upkeep of the child and family data base (Child Plus). Responsible for creating all Child Plus reports as needed.

5. Organizes and coordinates guest speakers/volunteers for the classroom activities; CHP safety, annual reading challenge, etc.

6. Create and distribute monthly informational newsletter to families.

7. Schedule Netfacilities maintenance and submit documentation to safety coordinator. I.E. fire drills, shelter in place, bus evacuation drill, etc.

8. Responsible for assigned clerical/secretarial duties. i.e. DOC STAR, copying, filing, sorting, mailing, inventory, ordering supplies, etc.

9. Responsible for input and upkeep of family and staff contact information in One Call database. Including annual updates to “subgroup” names and affiliates.

10. Responsible for assisting families in connecting to the Class Dojo platform. Ensure monthly distribution of program information and resources is clear and understandable to a diverse audience.

11. Communicate and coordinate security needs with Program Manager and Human Resources Director monthly.

12. As mandated, identify and report suspected child abuse to proper authorities following established guidelines. Ensures safety of children at all times. Assist in parent orientation as it relates to program policies, parents fees, etc.

13. Follows the Code of Ethical Conduct as established by the NAEYC in interactions with staff, children, parents and others in the community.

14. Immediately reports to Head Start/Child Care Program Manager any unsafe or disruptive behavior or situation.

15. Arrange child care for Tribal General Membership meetings; arrange food and activities.

All certifications, credentials/ licenses, education verification /degrees and/or transcripts, and Indian verification are required to process your application.

Indian preference applies, but we welcome all applicants who wish to apply for this position. Certification of Native American heritage needs to be attached to the job application.

Any offer of employment is conditioned upon the successful completion of a pre-employment drug screen and criminal background screening clearance. All employees are required to submit to a Tuberculosis test (TB) test after they are hired in addition to being tested annually.

Additional Information

In addition, Redding Rancheria offers an excellent benefit package containing Medical, Dental, Vision, Life Insurance and Short/Long Term disability, paid holidays, vacation and sick leave as well as a generous 401(k) retirement plan.

Redding Rancheria is a federally recognized Tribe with Pit River, Wintu and Yana people where pride in Tribal culture, history and identity is evident internally and in the larger community. Redding Rancheria is a leader in the constructive development of its people, the larger Indian community and the Redding region.

E-Verify Statement

Redding Rancheria participates in the Electronic Employment Verification Program. Visit the E-Verify URL below for more information.

https://www.e-verify.gov/employees

For further information, please contact Human Resources Dept. at [phone].