HR Administrative Assistant: Executive Support & Admin Ops

Maryland Department of Transportation; Baltimore (MD); On-site; USD 48,000 - 64,000; Full time

Job summary

The Maryland Transit Administration (MTA) seeks a HR Administrative Assistant (Administrative Officer II) to support the Office of Human Resources in Baltimore City. You will manage calendars, prepare materials, and coordinate meetings and training events.

The ideal candidate has an Associate's degree and several years of administrative experience, including executive support, with strong Microsoft Office skills and excellent communication.

Qualifications

• Associate's degree; bachelor’s degree preferred.
• Two+ years of progressively responsible administrative support experience.
• Experience supporting executive-level leaders.
• Experience coordinating office operations.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, communication, customer service, and project coordination skills.

Responsibilities

• Provide administrative support to the HR Director.
• Manage calendars, meetings, correspondence, and scheduling priorities.
• Prepare presentations, reports, meeting materials, and communications.
• Track assignments and special projects for the HR Director.
• Coordinate HR Office operations and customer service for employees, retirees, applicants, and stakeholders.
• Monitor shared HR mailboxes, phone inquiries, and office workflows.
• Assist with onboarding, training, scheduling, and performance feedback for contractual staff.

Skills

Executive support

Calendar management

Communication

Customer service

Project coordination

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Job description

The Maryland Transit Administration (MTA) seeks a HR Administrative Assistant (Administrative Officer II) to support the Office of Human Resources in Baltimore City. You will manage calendars, prepare materials, and coordinate meetings and training events.

The ideal candidate has an Associate's degree and several years of administrative experience, including executive support, with strong Microsoft Office skills and excellent communication.