Public Service HR Admin & Operations Coordinator

Maryland-Department-of-Transportatio; Baltimore (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

The Maryland Transit Administration (MTA) is seeking a HR Administrative Assistant (Administrative Officer II) to provide essential support to the Office of Human Resources in Baltimore. Responsibilities include managing calendars, preparing materials, and handling communications to keep HR operations running smoothly.

Ideal candidates will have an Associate’s degree (Bachelor’s preferred) and 2+ years of administrative experience, with strong Microsoft Outlook, Word, Excel, PowerPoint, Teams,

Qualifications

• Two years of administrative or professional work experience.
• Four years of progressively responsible administrative support experience.
• Experience supporting executive-level leaders.
• Experience coordinating office operations.
• HS diploma or equivalent; college credits acceptable.
• Selective Qualification recruitments may apply.

Responsibilities

• Provide administrative support to the HR Director.
• Manage calendars, meetings, correspondence, and scheduling priorities.
• Prepare presentations, reports, meeting materials, and communications.
• Track assignments and special projects for the HR Director.
• Coordinate leadership meetings, advisory groups, employee engagement activities, and training events.
• Coordinate daily HR Office operations and customer service for employees and stakeholders.
• Monitor HR mailboxes and phone inquiries; maintain forms and records.
• Manage office supplies and inventory; onboard/train contractual staff as needed.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Customer service

Project coordination

Education

Associate’s degree

Bachelor's degree preferred

Tools

SharePoint

Teams

Job description

The Maryland Transit Administration (MTA) is seeking a HR Administrative Assistant (Administrative Officer II) to provide essential support to the Office of Human Resources in Baltimore. Responsibilities include managing calendars, preparing materials, and handling communications to keep HR operations running smoothly.

Ideal candidates will have an Associate’s degree (Bachelor’s preferred) and 2+ years of administrative experience, with strong Microsoft Outlook, Word, Excel, PowerPoint, Teams,