HR Administrative Assistant: Detail-Driven Support

Equiliem; Stony Brook (NY); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking an HR Administrative Assistant in Stony Brook, NY to support confidential employee records, coordinate documentation, and assist HR and Labor Relations teams with daily administrative tasks. The ideal candidate will have HR admin experience, proficiency with Microsoft Office and Google Workspace, strong communication, and the ability to multitask while handling sensitive information.

Attention to detail and discretion are essential, with experience using calendars, email,

Qualifications

• Previous HR administrative experience is required.
• Proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while handling confidential information.

Responsibilities

• Maintain and organize digital and physical employee files and records.
• Handle inquiries and provide general administrative support to HR and Labor Relations staff.
• Scan, organize, and maintain confidential employee documentation.
• Conduct file checks to ensure records are complete, accurate, and properly maintained.
• Handle sensitive and strictly confidential employee information in accordance with established procedures.
• Assist with email correspondence, scheduling, and calendar management.
• Provide general administrative support to HR and Labor Relations teams.
• Perform additional administrative duties and special projects as assigned.

Skills

Microsoft Office

Google Workspace

Email & Calendar

Zoom

Verbal & Written Communication

Organization

Multitasking

Job description

Equiliem is seeking an HR Administrative Assistant in Stony Brook, NY to support confidential employee records, coordinate documentation, and assist HR and Labor Relations teams with daily administrative tasks. The ideal candidate will have HR admin experience, proficiency with Microsoft Office and Google Workspace, strong communication, and the ability to multitask while handling sensitive information.

Attention to detail and discretion are essential, with experience using calendars, email,