HR Administrative Assistant

Equiliem; Stony Brook (NY); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking an HR Administrative Assistant in Stony Brook, NY to support confidential employee records, coordinate documentation, and assist HR and Labor Relations teams with daily administrative tasks. The ideal candidate will have HR admin experience, proficiency with Microsoft Office and Google Workspace, strong communication, and the ability to multitask while handling sensitive information.

Attention to detail and discretion are essential, with experience using calendars, email,

Qualifications

• Previous HR administrative experience is required.
• Proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while handling confidential information.

Responsibilities

• Maintain and organize digital and physical employee files and records.
• Handle inquiries and provide general administrative support to HR and Labor Relations staff.
• Scan, organize, and maintain confidential employee documentation.
• Conduct file checks to ensure records are complete, accurate, and properly maintained.
• Handle sensitive and strictly confidential employee information in accordance with established procedures.
• Assist with email correspondence, scheduling, and calendar management.
• Provide general administrative support to HR and Labor Relations teams.
• Perform additional administrative duties and special projects as assigned.

Skills

Microsoft Office

Google Workspace

Email & Calendar

Zoom

Verbal & Written Communication

Organization

Multitasking

Job description

HR Administrative Assistant

Stony Brook, NY

Pay: $35.00 - $36.00 per hour

26-08482

Job Summary

The HR Administrative Assistant provides administrative support within a Human Resources and Labor Relations environment. This role is responsible for maintaining confidential employee records, organizing documentation, responding to inquiries, and supporting daily administrative activities. The successful candidate is organized, detail-oriented, professional, and able to manage multiple priorities while handling sensitive employee information with discretion.

Job Responsibilities

• Maintain and organize digital and physical employee files and records.
• Handle inquiries and provide general administrative support to HR and Labor Relations staff.
• Scan, organize, and maintain confidential employee documentation.
• Conduct file checks to ensure records are complete, accurate, and properly maintained.
• Handle sensitive and strictly confidential employee information in accordance with established procedures.
• Assist with email correspondence, scheduling, and calendar management.
• Provide general administrative support to HR and Labor Relations teams.
• Perform additional administrative duties and special projects as assigned.

Job Requirements

• Previous Human Resources or HR administrative experience.
• Experience handling confidential and sensitive information.
• Proficiency with Microsoft Office.
• Experience with Google Workspace.
• Experience using email, calendars, scheduling tools, and Zoom.
• Strong written and verbal communication skills.
• Strong organizational and interpersonal skills.
• Ability to multitask and manage competing priorities.
• Strong attention to detail and accuracy.

Preferred Experience

• Experience working with Human Resources Information Systems (HRIS).
• Previous experience supporting a Labor Relations or employee relations function.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

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EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].