People Services Administrator — HR & Records

Easterseals-Goodwill Northern Rocky Mountain Inc.; Great Falls (MT); On-site; USD 25,000 - 27,000; Full time

Benefits offered by this job

Medical benefits

PTO

401(k) plan + match up to 4%

Tuition assistance

FSAs/HSAs

Employee discounts on ESGW services

Wellness program

Goodwill store discounts

Job summary

Easterseals-Goodwill Northern Rocky Mountain, Inc. (ESGW) is seeking an Administrative Assistant for People Services to support personnel records, compliance, and HR operations. This role maintains confidential information with discretion and collaborates with internal teams to keep essential processes on track.

The position emphasizes detail orientation, organization, and backup support at the main front desk, contributing to a respectful workplace and mission-driven environment.

Qualifications

• High school diploma or equivalent required.
• Three to five years of administrative experience.
• Formal administrative or secretarial training may substitute for experience.

Responsibilities

• Maintain complete, accurate, and timely personnel records.
• Manage confidential information in compliance with HIPAA, CARF, and ESGW requirements.
• Update HRIS records and ensure electronic files are properly maintained.
• Compile reports and documentation related to personnel activities.
• Track HR training, policy acknowledgements, and compliance requirements.
• Conduct and track OIG and SAM reporting.
• Process employment verifications and authorized information requests.
• Manage the volunteer program.
• Provide daily backup support for the main front desk to cover breaks and lunch.
• Occasional full-day backup support for the main front desk may be required.

Skills

Administrative skills

Organizational skills

Written and verbal communication

Excel/Word/PowerPoint

Software adaptability

Confidential information handling

Education

High School diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Easterseals-Goodwill Northern Rocky Mountain, Inc. (ESGW) is seeking an Administrative Assistant for People Services to support personnel records, compliance, and HR operations. This role maintains confidential information with discretion and collaborates with internal teams to keep essential processes on track.

The position emphasizes detail orientation, organization, and backup support at the main front desk, contributing to a respectful workplace and mission-driven environment.