Bilingual HR Administrative Assistant – Onboarding & Records

Southmill Champs; Five Points (PA); On-site; USD 38,000 - 59,000; Full time

Job summary

Southmill Champs is seeking a bilingual Human Resources Administrative Assistant to join our Kennett Square, PA team. The role provides administrative support to the HR department, assists with onboarding, records, scheduling, and communications, and serves as a first point of contact for applicants and employees.

The successful candidate will be fluent in English and Spanish, highly organized, discreet, and capable of learning HR systems quickly. Previous HR or office experience is preferred.

Qualifications

• High school diploma or GED required; associate degree or relevant postsecondary education preferred.
• At least two years of administrative, office, or customer service experience required; Human Resources experience is preferred.

Responsibilities

• Provide day-to-day administrative support to the Human Resources team, including support for the HR reception area, incoming calls, visitors, departmental projects, meetings, audits, and compliance-related record requests.
• Maintain accurate, complete, and organized electronic and paper employee records; complete data entry, file maintenance, document scanning, routine HR reporting, onboarding files, reports, and other HR materials.
• Respond professionally to employee and applicant questions and route issues to the appropriate HR team member or HR leadership when needed.
• Assist with interview scheduling, applicant communication, pre-employment coordination, onboarding materials, new-hire documentation, and timely entry of new-hire information into applicable systems.
• Support the coordination, organization, and execution of Human Resources events, employee activities, job fairs, recruitment events, and related outreach initiatives.
• Assist with creating, maintaining, and posting job vacancies through approved channels, including company platforms, job boards, and social media, in coordination with HR leadership.
• Provide administrative and communication support for employee engagement, retention, recognition, and workforce-support initiatives as assigned.
• Learn the company’s onboarding process and, after training, independently facilitate assigned portions of new-hire orientation and provide onboarding training to new hires.
• Follow up promptly regarding missing documents, incomplete forms, or other onboarding requirements while providing clear, welcoming support to English- and Spanish-speaking new hires.
• Serve as a courteous, professional, and approachable resource for employees and visitors; communicate effectively in English and Spanish, verbally and in writing, based on business needs.

Skills

Bilingual English/Spanish

Microsoft Word

Excel

Outlook

PowerPoint

HRIS familiarity

Onboarding experience

Organizational skills

Communication skills

Discretion/confidentiality

Data entry

Education

High school diploma or GED

Associate degree or relevant postsecondary education preferred

Tools

HRIS

Applicant tracking system

Timekeeping system

Electronic employee-record system

Job description

Southmill Champs is seeking a bilingual Human Resources Administrative Assistant to join our Kennett Square, PA team. The role provides administrative support to the HR department, assists with onboarding, records, scheduling, and communications, and serves as a first point of contact for applicants and employees.

The successful candidate will be fluent in English and Spanish, highly organized, discreet, and capable of learning HR systems quickly. Previous HR or office experience is preferred.