Bilingual HR Admin Assistant | Onboarding & Records

South Mill; Kennett Square (Chester County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

South Mill is seeking a Human Resources Administrative Assistant to provide dependable administrative and operational support within the HR department in Kennett Square, PA. The role requires bilingual English/Spanish proficiency and a tactful approach to onboarding, records management, scheduling, and communications.

The successful candidate will be highly organized, discreet, and capable of learning HR systems quickly, with experience in administrative roles and a focus on accuracy and

Qualifications

• High school diploma or GED required; associate degree preferred.
• At least two years of administrative, office, or customer service experience; HR experience preferred.

Responsibilities

• Provide day-to-day administrative support to the HR team (reception, calls, visitors, projects, meetings, audits, record requests).
• Maintain accurate electronic and paper employee records; data entry, file maintenance, onboarding files, reports, and HR materials.
• Respond to employee/applicant questions; route to HR leadership as needed.
• Assist with interview scheduling, onboarding materials, and new-hire documentation in applicable systems.
• Coordinate HR events, recruitment activities, and outreach initiatives.

Skills

Bilingual English/Spanish

HRIS familiarity

MS Office proficiency

Organizational skills

Attention to detail

Discretion & confidentiality

Education

High school diploma or GED

Associate degree preferred

Tools

HRIS platforms

Applicant Tracking System

Timekeeping system

Document management tools

Job description

South Mill is seeking a Human Resources Administrative Assistant to provide dependable administrative and operational support within the HR department in Kennett Square, PA. The role requires bilingual English/Spanish proficiency and a tactful approach to onboarding, records management, scheduling, and communications.

The successful candidate will be highly organized, discreet, and capable of learning HR systems quickly, with experience in administrative roles and a focus on accuracy and