HR Administrative Assistant

University of Southampton; United States; Remote; USD 30,000 - 37,000; Part time

Benefits offered by this job

Pension scheme

Generous holidays

On-campus facilities

Job summary

University of Southampton is seeking an enthusiastic Administrative Assistant to join the Human Resources team in a part-time, 0.5 FTE role (18 hours per week). The role involves varied administrative support across the team, including meetings, communications, training compliance and basic financial tasks such as raising purchase orders.

The typical starting salary is £25,249.00 pro rata, with a spinal point progression and annual staff increments.

Qualifications

• Experience delivering high-quality administrative support.
• Ability to manage multiple tasks across HR activities.

Responsibilities

• Provide broad administrative support to the HR team.
• Support meetings and events and manage communications.
• Monitor training compliance and maintain records.
• Assist with financial administration, including raising purchase orders.
• Support the Executive Assistant and cover key activities during absences.

Skills

Organised

Attention to detail

Communication skills

Job description

We are looking for an enthusiastic Administrative Assistant to join our Human Resources team. This is an excellent opportunity for someone who enjoys a varied role and takes pride in delivering high-quality administrative support. You will play an important part in supporting a range of activities across the team, helping to ensure an excellent experience for colleagues.

Working as part of a friendly and collaborative team, you will undertake a broad range of administrative tasks, support meetings and events, manage communications, monitor training compliance, maintain records and assist with financial administration, including raising purchase orders. You will also provide support to the Executive Assistant and cover key activities during periods of absence.

This is an ideal role for someone who is highly organised, enjoys working with a variety of stakeholders and can prioritise their workload effectively while maintaining accuracy and attention to detail.

The expected hours of work for this part time (0.5 FTE, 18 hours per week) role are daily from 9:00/09:30 - 12:30/13:30. The work pattern would be discussed during interviews and agreed upon offer.

The typical starting salary for this role will be £25,249.00 pro rata (spinal point 13 on the University Level 1-6 pay scale), unless you have significant experience in a similar role. Staff increment one spinal point each year, up to the top of the Level.

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

As part of our commitment to your well-being, we offer an occupational pension scheme and generous holidays (starting at 20 days annual leave plus 8 bank holidays and 6 University closure days). Staff also have access to our state-of-the‑art on-campus sports, arts, and culture facilities and access to a number of University employee discount schemes. Further details on our staff benefits can be found here: Benefits explained | Human Resources | University of Southampton.