HR Administrative Assistant

Jobot; Anaheim (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

Jobot is seeking an HR Administrative Assistant in Anaheim, CA to support human resources operations and administrative services. The role ensures compliance with federal, state, and local regulations while handling personnel files, verifications, and HR inquiries.

The ideal candidate has an associate degree or equivalent, 2–3 years of administrative experience, and familiarity with HRIS systems (UltiPro) and standard MS Office tools. This on-site position offers competitive hourly pay.

Qualifications

• Associate’s degree or equivalent from two-year college with 1+ years’ HR/administrative experience.
• 2–3 years of administrative experience.
• HRIS experience preferred (UltiPro).
• Healthcare experience preferred.

Responsibilities

• Provide HR administration, including policy and procedures information and clarification to all employees as needed.
• Prepare and maintain agency’s personnel files in compliance with applicable laws and audit guidelines.
• Assist with department special projects as required, e.g. Employee Recognition events, and HR sponsored activities.
• Assist with voluntary and involuntary terminations of employment.
• Oversee and provide the information for employment verifications in response to inquiries.
• Assist with preparation and maintenance of records such as hires, promotions, transfers, employment eligibility verifications (I-9), terminations, insurance coverage, retirement plan, and license and education certifications.
• Maintain and keep inventory of human resources documents (i.e. employee handbook, forms, EDD booklet, pamphlets) and office supplies.
• Remain current on all applicable employment laws, regulatory compliance, and standards of practice in each functional area of responsibility.
• Ensure the Human Resources Department has reputation within the organization of competency, fairness, confidentiality, and the highest level of customer service.

Skills

Administrative experience

Microsoft Word

Excel

Outlook

UltiPro

Education

Associate’s degree or equivalent

Tools

UltiPro (HRIS)

Job description

HR Administrative Assistant

$24 - $25 per hour | Anaheim, CA | On-site | Consulting

A bit about us:

We are a Nationwide Healthcare Organization assisting people with their healthcare needs for many years. We truly care about everyone who who we help and do all that we can to assist them with their health issues, questions or concerns. We have medical and non-medical partners, which operate numerous healthcare facilities across the U.S. We also partner with organizations, globally. The company provides a variety of health services, as well as continually researching health technology to better their practices.

Why join us?

CORE COMPETENCIES – WE CARE:

• Welcoming: Anticipates customer requirements and gives high priority to customer satisfaction and service. Handles problems quickly and efficiently. Maintains a pleasant, positive and professional approach. Embraces opportunities to help team members, stakeholders, and other departments.
• Ethical: Deals with others in a sincere and honest manner. Accepts responsibility for actions. Supports company values and follows the Standards of Conduct.
• Confidential: Respects the information shared by our patients, employees, and vendors and maintains appropriate confidentiality. Follows all policies and laws that protect private & privileged information.
• Accessible: Is available and approachable to others, open-minded, fair and non-defensive. Appreciates constructive feedback and is a team player. Demonstrates good listening skills.
• Respectful: Values diversity and treats everyone with dignity and courtesy. Dependable and courteous of other people’s time and commitments.
• Empathetic: Demonstrates interest and understanding in other people’s feelings, attitudes and reasoning. Maintains an open and non-judgmental demeanor that is patient, flexible, and understanding.

Job Details

We are looking for an HR Administrative Assistant who will administer various aspects of Human Resources functions and administrative services. Ensure compliance with federal, state, and local laws and regulations.

Duties and Responsibilities:

• Provide Human Resources administration, including policy and procedures information and clarification to all employees as needed.
• Prepare and maintain agency’s personnel files in compliance with applicable laws and audit guidelines.
• Assist with department special projects as required, i.e. Employee Recognition events, and Human Resources sponsored activities.
• Assist with voluntary and involuntary terminations of employment.
• Oversee and provide the information for employment verifications in response to inquiries.
• Assist with preparation and maintenance of records such as hires, promotions, transfers, employment eligibility verifications (I-9), terminations, insurance coverage, retirement plan, and license and education certifications.
• Maintain and keep inventory of human resources documents (i.e. employee handbook, forms, EDD booklet, pamphlets) and office supplies.
• Remain current on all applicable employment laws, regulatory compliance, and standards of practice in each functional area of responsibility.
• Ensure the Human Resources Department has reputation within the organization of competency, fairness, confidentiality, and the highest level of customer service.

Minimum Education/Requirements:

• Associate’s degree or equivalent from two-year College with 1+ years’ experience in a human resources department or related experience and/or training, or equivalent combination of education and experience.
• Requires 2-3 years of administrative experience.
• HRIS experience preferred (i.e., UltiPro).
• Healthcare experience preferred.

Agency Standard Requirements:

• Strong commitment to quality healthcare and excellent customer service is required.
• Must thrive in a fast paced, rigorous environment with changing priorities.
• Ability to meet deadlines and work under pressure.
• Must demonstrate high level computer skills including; Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.
• This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
• Patients are cared for at each of our health centers and in part through the administrative, support, and other non-clinical services provided at all of our locations and by all of our employees, and supporting these critical services is an essential job duty and fundamental responsibility of all employees.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.